Management Support Specialist

The Management Support Specialist provides procurement and administrative support to all departments throughout HMSG. This position also performs a wide variety of administrative tasks associated with financial management and procurement activities and a variety of administrative functions necessary to support the general operations, exhibitions, and public programs of HMSG.

• Support museum procurement by preparing purchase orders, requisitions, and Enterprise Resource Planning (ERP).
• Order a variety of goods and services including office supplies, services, travel, and conferences.
• Track income and expenditures from a wide variety of federal and/or trust funds.
• Provide general office support, including serving as the department timekeeper; preparing administrative forms, such as requests for building services; reviewing travel authorizations for compliance with HMSG/SI travel policies, regulations, and procedures; and independently tracking the status of various projects, correspondence, and requests.

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.

Qualification requirements must be met by the closing date of the announcement.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions on

You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service.
For this position, specialized experience is defined as demonstrated experience procuring a variety of goods and services; creating and processing purchase orders and requisitions in an Enterprise Resource Planning (ERP) system; submitting receiving reports and invoices for payment; processing and tracking financial transactions; and maintaining office records and filing systems.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, Ameri Corps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

• Master's or equivalent graduate degree
• or
• 2 full years of progressively higher level graduate education leading to such a degree
• or
• LL.B. or J.D., if related

Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the

There are no basic education requirements for this position.

Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain…