Team Administrator, Zealand Embassy, Washington DC

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Date: 8 Oct 2026

Location:

US, DC 20008

Description:

• Seeking a highly organised and proactive Team Administrator to join the team in the fascinating and fast-paced US capital.
• Energetic and motivated administration all-rounder who is looking for an opportunity to utilise their organisational and multitasking skills, strong customer focus and attention to detail to provide general support to the team.
• Based at The New Zealand Embassy in Washington DC, Full time position

About the role
- Kōrero mō te tūranga

The Team Administrator will be responsible for:

• Providing administration support to two teams, including coordinating and arranging travel, arranging meetings, assisting with events, processing payments and expenses, and assisting with drafting communications
• Administering the Embassy’s insurance scheme for medical and dental cover, including liaising with providers and responding to staff queries about claims and eligibility
• Responding to general enquiries received by the Embassy and covering reception when the Receptionist is on breaks or on leave
• Backing up the Consular Adviser to provide consular guidance and help to New Zealanders when the Adviser is away or when rostered on the Embassy’s after-hours duty roster

The salary for this role is from US $46,888 to US $63,436 total fixed remuneration, negotiable depending on skills and experience. The Embassy provides a comprehensive health insurance package and 20 days of paid vacation per year.

Candidates are responsible for managing their own tax obligations in both New Zealand and the United States, as applicable. This includes understanding any responsibilities under the New Zealand Inland Revenue Department’s ‘on government service’ rule, as well as complying with relevant U.S. federal and state tax laws.

Who are we looking for? - Mā wai te mahi nei?

We’d like to hear from you if you have the following skills and experience:

• Preferably at least two years’ experience in a general administration role
• Excellent attention to detail
• Strong organisational and multitasking skills
• Strong achievement and delivery focus to meet high standards and deadlines as well as a commitment to continuous process improvement
• Strong customer focus and some experience with managing external service providers and suppliers.
• Excellent written and verbal communication skills.
• Personal integrity, discretion and an honest and ethical approach; strict observance of the Code of Conduct

The successful candidate must have the right to live and work in the United States. The New Zealand Embassy is able to support an application for an A2 visa, which is subject to a five-year limit. This is a locally employed position, with terms and conditions being set in accordance with US employment regulations. No offshore allowance or transfer allowance applies.

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous. By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.

The successful candidate must be able to pass a Police background check and have the right to work in the United States. The New Zealand Embassy can support an application for an A2 visa, which is subject to a five-year limit.

You must be a New Zealand Citizen or hold a New Zealand residence class visa and be able to obtain and maintain a ‘Restricted’ New Zealand Government Security clearance. Use this online tool to self-check your eligibility for…