Annual Meetings Support Assistant

Our client is a national professional membership organization within the healthcare industry that supports medical professionals through education, professional development, accreditation, research, and industry resources. They are seeking temporary administrative support for their upcoming annual conference.

Addison Group is seeking an organized and professional Annual Meeting Support Assistant to assist our client with the planning and coordination of a major annual healthcare conference. This temporary position will provide administrative and customer service support during the organization's busiest planning period.

The ideal candidate is comfortable communicating with a high volume of professionals by phone and email, managing information across multiple systems, and handling detailed administrative work in a fast-paced environment.

• Conduct high-volume outreach by phone and email to invited conference participants, answer questions, and help resolve issues related to the participation process.
• Provide responsive customer service to individuals submitting conference materials, helping troubleshoot questions and directing issues as needed.
• Assist with reviewing, formatting, and proofreading large volumes of conference content and submitted materials.
• Support the team with reviewing participant disclosures and ensuring required information is complete and accurate.
• Help prepare, organize, and proofread materials related to conference programming, logistics, marketing, and exhibitor activities.
• Maintain accurate records and track outreach, responses, updates, and outstanding items in spreadsheets and internal databases.
• Navigate multiple software platforms to research contact information, update records, and manage participant information.
• Provide general administrative assistance and support special projects as priorities arise.

• 1–2 years of administrative, customer service, or related professional experience; strong internship experience may also be considered.
• Excellent verbal and written communication skills with a polished, professional communication style.
• Comfortable making frequent outbound calls to busy medical professionals and other external contacts.
• Strong customer service skills and the ability to respond professionally to questions and resolve routine issues.
• Highly organized with strong attention to detail and accuracy when working with large volumes of information.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to quickly learn and work within databases, customer relationship management systems, and other specialized software.
• Experience maintaining records, tracking information, and working across multiple platforms.
• Experience in healthcare or a professional association environment is preferred but not required.
• Bachelor's degree preferred but not required.

• Pay: $18.40-$20.00/hour (depending on experience)
• Contract:
  
  Through April 7, 2027
• Schedule:
  
  Approximately 32.5 hours per week
• Work Arrangement:
  Hybrid, 2 days per week in the office
• Core
  
  Hours:
  
  10:00 AM-2:00 PM, Monday through Friday
• Start Date:
  
  October 27, 2026
• Interview Process:
  One interview
• Overtime:
  Not anticipated; any overtime would…