Administrative Coordinator

Target Hiring Range: $69,000 - $73,000

Department:
Human Resources
Posting Date Range: 10/2/2026-10/16/2026
Pay Grade Range: $69000-$120750

Work Hours:

8:30am - 5:30pm
FLSA Status:
Non-Exempt
Work Location Status:
Hybrid
Hybrid

Schedule:

Onsite 50+% (3 days/week and 2 days/week)
All remote or hybrid work arrangements must be performed from within the continental United States, subject to Sergeant at Arms approval.

The Senate Sergeant at Arms does not pay for relocation expenses.

This vacancy announcement closes at 11:59pm EST. Late applications will not be accepted.

The Target Hiring Range for this position is:$69,000 - $73,000

The Sergeant at Arms is seeking an Administrative Coordinator to provide administrative and operational support within the Human Resources (HR) division. The role ensures the efficient day-to-day functioning of the office and supports projects and programs, coordinates internal and external communications, maintains records and organizational assets, assists with scheduling, events, and office logistics, and tracks expenses and related financial information. The role also handles sensitive and confidential personnel documentation and requires strong attention to detail, discretion, organization, and customer service.

Some tasks are aligned with HR work, and others are not HR-specific. As the single department administrator in a team of about 20, it is imperative to work collaboratively, effectively, and proactively to ensure positive, compliant, and effective work on all projects and tasks.

This role includes a mix of functions, projects, and support tasks across both HR and non-HR areas, keeping the division organized and moving forward. As the single go-to admin for a 20-person HR team, the Administrative Coordinator stays two steps ahead through collaborative, proactive, and focused work and delivers compliant, high-quality results.

Coordinates office operations, ensuring smooth daily functioning and timely execution of administrative tasks.

Supports project/program administration.

Coordinates internal and external communications, including scheduling meetings, handling correspondence, and maintaining accurate records. Assists with event planning, travel arrangements, and office supplies management.

Maintains SAA assets; tracks expenses, preparing regular financial reports for management review.

Prepares and monitors a variety of sensitive and confidential personnel actions and documentation.

Other duties as assigned.

High School Diploma/GED.

• 2–3 years of administrative experience.

• In keeping with the policy of conflicts of interest, relatives of Sergeant at Arms employees are not eligible to work in the Human Resources Office.
• Excellent organization.
• Multitasking skills.
• Active communication skills.
• Problem-solving skills.
• Attention to detail in a professional, structured, and sometimes formal work environment.
• Knowledge of computers, telephones, office software (such as word processing and spreadsheets), and sometimes specialized HR/financial systems.
• As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role.

• Work is performed in an office environment within the SAA standard hours of operation.
• Requires sitting for extended periods, with occasional walking or standing.
• Lifting light office supplies may be required.

To be employed by a Senate employing office in a paid position in the continental United States an individual must:
1. Be a U.S. citizen;
2. Be lawfully…