Event Planner

Founded in 2014, Crossroads Talent Solutions, LLC is a veteran-led SBA 8(a) and Service-Disabled Veteran-Owned Small Business headquartered in Maryland, delivering trusted program management, administrative, and mission support services to federal agencies nationwide. For more than a decade, we have supported critical operations for partners including the U.S. Army, U.S. Air Force, U.S. Navy, U.S. Marine Corps, National Guard, Defense Health Agency (DHA), National Oceanic and Atmospheric Administration (NOAA), Small Business Administration (SBA), U.S. Citizenship and Immigration Services (USCIS), U.S. Attorney’s Office (USAO), and the U.S. Department of Agriculture (USDA).

Known for our integrity, transparency, and commitment to excellence, Crossroads has built a solid reputation as a reliable federal partner dedicated to delivering measurable performance and taking care of the people who make each mission possible.

Client:
Department of the Navy – Assistant for Administration (DON/AA) Division:
Programs and Integration Division (PID)

Crossroads Talent Solutions is seeking a highly organized, detail-oriented, and professional Administrative Event Planner to support the Department of the Navy Assistant for Administration (DON/AA), Programs and Integration Division (PID). This position plays a key role in planning, coordinating, and executing high-profile events, ceremonies, and administrative programs supporting the Navy Secretariat. The ideal candidate will have strong organizational, communication, and event coordination skills, with the ability to manage multiple priorities while maintaining professionalism when interacting with senior military and civilian leadership.

The Administrative Event Planner will oversee all aspects of event coordination, from initial planning and logistics through on-site execution and post-event evaluation. Events may include charitable campaigns, Department of Defense ceremonies, Secretary of the Navy award ceremonies, military retirements, Secretariat Orientation Seminars, off-site meetings, static displays, and Senior Executive Service (SES) breakfasts and luncheons. Supported charitable initiatives include the Combined Federal Campaign (CFC), Toys for Tots, Feds Feed Families, and the Navy-Marine Corps Relief Society.

• Manage the full event planning process, ensuring all logistical, administrative, protocol, and policy requirements are addressed.
• Develop and maintain comprehensive event plans in accordance with DON/AA guidance and established procedures.
• Review incoming event requests and collaborate with stakeholders to determine event objectives, requirements, timelines, and logistical needs.
• Provide guidance to event organizers regarding applicable policies, military protocol, and event procedures.
• Identify and coordinate appropriate event venues, including government-owned and commercial facilities.
• When commercial venues are required, research and recommend three suitable options that meet event requirements and provide the best value to the Government.
• Reserve government facilities when appropriate and coordinate necessary logistical arrangements.
• Draft statements of work and supporting documentation to assist the Government in obtaining quotations from three vendors.
• Coordinate event registration, manage guest lists, and track RSVPs using online registration platforms and internal PID tracking systems.
• Prepare draft event materials, including invitations, electronic invitations, ceremonial programs, agendas, schedules, event descriptions, and visitor information.
• Maintain organized event documentation and communicate regularly with Government representatives to ensure successful planning and preparation.

• Provide hands-on, on-site support during events to ensure activities run smoothly and according to established schedules and protocols.
• Serve as a primary coordination point between event organizers, venue personnel, technical support teams, and DON/AA PID representatives.
• Oversee event setup, including the appropriate placement of flags, podiums, seating, staging equipment, and ceremonial materials.
• Coordinate audiovisual and information technology (AV/IT) requirements, including microphones, presentations, projection screens, lighting, and remote conferencing capabilities.
• Work directly with AV/IT personnel to verify equipment readiness and troubleshoot…