Administrative Assistant

Job Description

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At Total Rentals, we're more than just an equipment rental company, we're a team of hard-working problem-solvers committed to keeping our customers moving. From construction sites to industrial operations, our crews deliver the gear, the service, and the know-how to get the job done right. We believe in taking care of our team the same way we take care of our customers: with reliability, respect, and pride in every interaction.

As an Administrative Assistant with Total Rental Center, you'll provide the administrative and financial support that helps keep branch operations organized and running smoothly. You'll work closely with operations and accounting to process invoices, maintain accurate records, support reporting, and follow up on outstanding accounts.

You'll also assist with branch supplies, showroom needs, and customer calls as needed.

What You'll Do

• Review invoices and route them to accounts payable for processing
• Enter invoices and coordinate required approvals
• Process daily, weekly, and monthly invoices and statements
• Follow up on past-due invoices and customer accounts
• Assist with weekly and monthly reporting between operations and accounting
• Order office and branch supplies
• Maintain accurate administrative and financial records
• Assist with maintaining an organized and professional showroom
• Support promotional ideas and coordinate promotional ordering
• Answer and route incoming calls as needed
• Provide general administrative support to branch operations

You're organized, dependable, and comfortable working with detailed financial and administrative information. You follow tasks through to completion, communicate clearly, and know how to balance recurring deadlines with unexpected requests.

You enjoy supporting a team and are comfortable communicating with customers, coworkers, vendors, and accounting partners.

• 2+ years of experience in administrative, accounting support, office coordination, or operations support
  
  Equipment rental, construction, or related industry experience preferred
  
  Experience processing invoices, statements, or accounts payable documentation
  
  Strong attention to detail and organizational skills
  
  Proficiency with Microsoft Office
  
  Experience with rental, accounting, or ERP software preferred
  
  Comfortable managing recurring deadlines and changing priorities
  
  Clear written and verbal communication skills
  
  Professional and customer-friendly approach
• This position requires frequent sitting and computer work, along with walking, standing, bending, and reaching. Employees must be able to lift up to 25 pounds and safely navigate active work areas and jobsites.

Salary offers are typically made between the entry and midpoint of the range and are based on factors such as experience, education, and internal equity.

Pay Transparency $20—$25 USD

All offers of employment are contingent upon successful completion of a pre-employment background check and drug screening. Background checks may include verification of employment history, education, criminal records, and references. For positions with access to company financial accounts or credit card programs, a credit history check may also be conducted. All screening is conducted in compliance with the Fair Credit Reporting Act (FCRA) and applicable state and local laws.

Candidates will be asked to provide written consent prior to any screening. If results include information that may affect a hiring decision, candidates will have the opportunity to review and respond to the findings before a final decision is made. Total Rentals is an equal opportunity employer. Background check results are…