Secretary III

Please note that this position is for an upcoming position. We are, however, accepting applications for this anticipated need.

The Building People, LLC, has a position open for a Lead Administrative Assistant. The primary role of is to coordinate requests for reservations and logistical support related to the Auditorium, meeting spaces, training rooms and special events within the building.

• Provide a central point of contact for services to employees and visitors.
• Assist customers in defining their service and/or reservations needs.
• Manage space reservations system and requests for conference and training spaces.
• Coordinate delivery and quality of reserved space and requested conference services.
• Coordinate and track customer service and repair requests to service providers.
• Manage building operations and facilities services requests
  
  Maintain a daily report of upcoming events for the following business day.
• Receive and dispatch daily trouble calls for services related to building operations (repairs, housekeeping, elevators, safety, etc.).
• Maintain database and track completion.
• Maintain reports detailing activities, trends, and complaints as required.
• Provide a primary point of contact (POC) or management of special events and physically coordinate special event set-ups and logistical support services.
• Manage logistical service requirements related to internal / external employee moves, event management services, sign management, furniture moves and repairs, as well as telephonic and computer relocations.
• Perform other tasks involving extended walking to collect information or perform inspections.
• Maintain a working knowledge of the building layout and general information related to business centers and their functions.
• Initiate contact and monitor response related to the Materiel Management Branch (MMB) for delivery of paper, furniture, shuttle services, and other related delivery/labor requirements.

• High school diploma and one (1) year of general office experience.
• Knowledge and/ experience using Microsoft Office Suite, specifically Power Point, Excel, and Word.
• Ability to communicate orally and in writing.
• Experience operating standard office equipment, including telephones, copy machine, scanners, computers, printers, and shredders.

A High School Diploma or equivalent is required.