CNRE Coordinator

Grant And Program Coordinator

The University of the District of Columbia is seeking a highly organized Grant and Program Coordinator to facilitate the administrative and programmatic implementation of a federally funded quantum research initiative. The incumbent will coordinate the operational infrastructure that enables faculty, researchers, students, and collaborators to perform project activities efficiently. Major responsibilities include grant expenditure tracking, procurement coordination, personnel actions, payments, meetings, performance documentation, workshops, conferences, quantum-literacy programming, outreach, and grant-reporting support.

The Coordinator will work collaboratively with the CNRE Innovation, Research & Commercialization Grant Coordinator. While the CNRE Coordinator will have particular responsibility for research innovation, prototyping, and commercialization, this position will have particular responsibility for program operations, financial coordination, administrative execution, personnel-performance processes, meetings, events, and quantum-literacy activities. Appointment and continuation are subject to availability of grant funding and satisfactory performance.

Essential Duties and Responsibilities

• Work in person from the CNRE research environment and coordinate the day-to-day operational activities of CNRE and the DoD-funded quantum research program.
• Understand and articulate CNRE and DoD Grant goals and objectives based on the grant proposal.
• Maintain an organized project-management system covering personnel, activities, deadlines, deliverables, expenditures, meetings, events, and reporting requirements.
• Communicate project roles, responsibilities, assignments, deadlines, and expected deliverables clearly to participating staff and students in coordination with project leadership.
• Facilitate implementation of performance expectations and agreed performance metrics for staff and students.
• Maintain appropriate documentation supporting periodic personnel/project performance reviews conducted by project leadership.
• Track completion of assigned deliverables and communicate delays, administrative barriers, or unresolved issues to project leadership in a timely manner.
• Coordinate project meetings involving leadership, investigators, research personnel, students, collaborators, and other stakeholders.
• Prepare meeting agendas in coordination with leadership, maintain accurate meeting minutes and action items, distribute them appropriately, and track follow-up responsibilities.
• Maintain project calendars for leadership meetings, faculty meetings, reporting deadlines, workshops, conferences, outreach events, major purchases, and other milestones.
• Support preparation and coordination of annual reports, progress reports, sponsor-related documentation, performance data, and other required project materials.
• Maintain detailed and current records of grant expenditures, commitments, balances, purchase requests, personnel expenses, travel, equipment acquisitions, and other approved project expenses.
• Communicate regularly with UDC Finance, Procurement, HR, sponsored-program administration, and other relevant University offices to facilitate efficient implementation of grant activities.
• Initiate, coordinate, and track procurement of research equipment, supplies, services, memberships, registrations, travel, and other approved grant expenses.
• Coordinate approved P-card transactions, reconciliation documentation, and payment-approval processes in accordance with University policies and assigned authorization.
• Facilitate timely student, staff, vendor, consultant, travel, and other project-related payments as applicable.
• Maintain auditable administrative records and supporting…