Administrative Assistant Job Washington area,District of Columbia USA,Administrative/Clerical

Job Title:Administrative Assistant

Job Code:ADM
866

Location:Washington, DC

Reports to:Program Manager

FLSA Status:Exempt

Supervisory:No supervisory/management authority

Prepared Date:10/16/2026

A government contract requires that this position be restricted to U.S. citizens or legal permanent residents. You must provide documentation that you are a U.S. citizen or legal permanent resident to qualify.

This position requires an active Top Secret/SCI clearance.

Position Summary:

The employee provides administrative support to EUR/PPD, including travel arrangements, voucher processing, event assistance, and personnel matters. They serve as the main contact for procurement, contracts, and onboarding/offboarding and report to the Strategic Resources Planning Coordinator, with oversight from the Senior Deputy Director.

Compensation & Benefits:

Starting Salary Range for Administrative Assistant:$86,642

Benefits That Set Us Apart

When considering your next opportunity, compensation is only part of the picture. We offer a benefits package designed to invest in your future and support your life outside of work.

Highlights include:

Up to a 6% 401(k) company match to help you build long-term financial security
Paid time off as part of our comprehensive benefits package, so you have the flexibility to rest, recharge, and enjoy what matters most
Medical, dental, and vision insurance, plus prescription drug coverage
Basic life and AD&D insurance, with supplemental life options
Short-term and long-term disability coverage
Paid holidays
Employee Assistance Program (EAP)
Flexible Spending Account (FSA) and Health Savings Account (HSA) options
Professional development, training, and certification support
Voluntary benefits including accident, critical illness, and identity theft protection

Because taking care of our employees isn’t just a promise, it’s part of who we are.

Benefits are subject to change and eligibility requirements apply.

Essential Functions,

Duties & Responsibilities:

Includes the following:

Coordinates EUR/PPD (Bureau of European and Eurasian Affairs/Office of Policy and Public Diplomacy) travel, ensuring compliance with regulations, proper authorization, and visa/travel requirements.
Acts as backup timekeeper, ensuring accurate and timely time and attendance tracking.
Manages and tracks budgets for EUR/PPD representational and staff travel funds.
Updates Public Diplomacy distribution lists, including Public Diplomacy (PD), Public Diplomacy Desk Officers, Public Affairs Officers (PAO), Cultural Affairs Officers (CAO), and Information Officers (IO).
Serves as Security Officer, overseeing training, adherence to security practices, and contingency planning.
Prepares paperwork and Memoranda of Understanding (MOUs) for temporary assignments, assists with onboarding, and maintains staff arrival/departure records.
Supports visitor and program participant processing, including the International Visitor Leadership Program (IVLP) and other exchange programs, and assists with Transatlantic Diplomatic Fellowship (TDF) program logistics and events.
Resolves administrative issues, coordinates with Information Technology (IT) and the Executive Office, tracks supplies, and organizes Resource Unit meetings.
Perform other job-related duties as assigned.

Supervisory Responsibilities:

No supervisory/management authority

Basic Qualifications:

Associate’s Degree in Office Management, Business Administration, or other relatedOr
One to three (1-3) years of demonstrated work experience related to administrative and operations management experience
Ability to track, maintain, and reconcile budgets for multiple funds.
Ability to make independent decisions and judgments on routine procedural issues.
Demonstrated ability to provide excellent customer service.
Candidates must hold an active SECRET clearance
Must pass pre-employment qualifications of Cherokee Federal
Must be a US Citizen.
This position requires an active Top Secret/SCI clearance.
Prolonged periods of sitting at a desk and working on a computer; may occasionally require standing or moving about the office for extended periods.
Must pass pre-employment qualifications of Cherokee Federal.

Work Environment:

Work is performed primarily in a climate-controlled environment.

Company Information:

Behind every government mission stands skilled, mission-driven talent: people whose expertise and dedication turn complex challenges into successful outcomes. Cherokee Nation System Solutions LLC, part of Cherokee Federal, the federal contracting…