Library Technician – G06

In accordance with paragraph f. of Article 44 of the General Standards, the official languages of the Organization are English, French, Portuguese, and Spanish. No candidate for a position in the General Secretariat subject to the competition requirement shall be contracted until he/she has been administered language proficiency exams by the DHR in at least two of the official languages. Nevertheless:

(i)
Any candidate, including a staff member, whose native language is one of those four languages shall only be required to demonstrate proficiency on an exam in one of the others; and

(ii)
Persons applying for G-1 and G-2 positions at Headquarters and G-3 driver/clerk positions in those Offices of the General Secretariat in the Member States where the language requirement unduly restricts the recruitment of otherwise qualified staff shall be exempt from this language proficiency requirement for as long as they occupy those positions. Subsequently, in order to be eligible to compete for a higher-level position, any staff member who has benefited from this exemption must demonstrate proficiency in a second official language of the Organization;

and

(iii) A person selected as the best candidate may receive a fixed-term contract, which will be considered to have lapsed in case the person does not pass the required language examination in a second official language within the 36 months following the appointment.

(iv) During all steps of the recruitment and selection process, a candidate for a position in the General Secretariat shall demonstrate proficiency in at least one official language of the Organization.

(v) During all steps of the recruitment and selection process, the application of language requirements shall be guided by the principles of merit, equitable geographic representation, proportionality, and non-discrimination. The lack of proficiency in a second language should not be grounds for elimination during the recruitment and selection process.

(vi) Persons applying for positions in the Offices of the General Secretariat in the Member States shall demonstrate proficiency in the official language(s) of the Member State.

(vii) When the native language of the candidate is not one of the four official languages of the Organization, the candidate shall be required to sit a proficiency examination administered by the DHR in at least two of the official languages.

The salary for this position corresponds to Grade G06, Step 1, in accordance with Staff Rule 103.3 Initial Salary: (a) A staff member on initial appointment shall be placed in the first step of the grade of post, without exemption. (b) This rule does not apply to a staff member who is already employed by the General Secretariat and is selected, promoted, demoted, reassigned, or otherwise transferred to a different post.

In such cases, salary shall be determined in accordance with the applicable provisions of these Staff Rules.

This is highly skilled, semi-professional work in administrative, technical and program functions. The Library Technician reports to the Chief Librarian and provides primary technical, operational, and administrative support to the Library, including Archives and Records Management Services (ARMS), as well as support for the management of Library accounts, procurement, and related financial processes performing the following duties:

• Support the full records lifecycle by receiving and documenting transfers; accessioning boxes and electronic files; assigning and maintaining location data; applying approved retention and disposition instructions; and safeguarding confidential and permanently valuable records.
• Respond to requests for active, semi-active, and archival records; verify user authorization; retrieve and refile materials; track temporary withdrawals and returns; and maintain complete audit trails in accordance with OAS records-management policies and procedures.
• Maintain accurate records center inventories and electronic filing environments, including records-tracking systems, databases, shared drives, and SharePoint; conduct routine data-quality checks, periodic inventories, and space-control activities.
• Assist offices of the General Secretariat with transfer lists, file organization, retention requirements, and established records procedures; support the orderly transfer, digitization, and secure disposition of records.
• Process and maintain official documents, archives, and library collections by verifying…