Board Relations Coordinator

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The Brookings Institution is a nonprofit public policy organization based in Washington, D.C. Our mission is to equip decision-makers with nonpartisan research and policy strategies to create a more prosperous and secure country and world.

To advance our mission, we are committed to the following four goals:

• Develop economic growth strategies for a changing world

• Expand economic and social opportunity for all

• Revitalize U.S. democratic institutions

• Advance peace and security worldwide

At the core of our mission is the quality, independence, and impact of our research. We are dedicated to finding bold, pragmatic solutions for societal challenges through open-minded inquiry, diverse perspectives, and holding ourselves to the highest standards of scholastic rigor.

Beyond the pursuit of excellence and intellectual rigor, Brookings places immense value on creating a supportive and collaborative environment where every individual can do their best work, learn, and grow. Because of this, Brookings has been at the forefront of public policy for more than a century.

About the Executive Office – The Executive Office (EO) moves the Brookings mission forward by supporting and guiding the research programs, external affairs, and business operations of the Institution. The EO consists of the President’s office and the President's support team and aims to communicate regularly and transparently with Brookings staff about what’s happening at the institutional level.

Position Location: On-site requirement: 4 days on-site per week, with 5 days during Board and Committee meeting weeks and prior meeting preparation weeks, and as needed.

Ready to contribute to Brookings success?

The Board Relations Coordinator provides key support directly to the Senior Director of Board Relations and Assistant Secretary of the Board of Trustees, the President, and the Executive Office (EO) team in support of Brookings’ Board of Trustees governance goals as well as for EO special projects. The Coordinator provides proactive administrative support, including document preparation and retention, meeting scheduling, timely and accurate data entry and reporting, and preparing for meetings, ensuring Trustees and their staffs receive prompt and professional attention, and supporting Board and certain Committee meetings.

Assists with special projects as required. Maintains a high level of confidentiality and handles sensitive information appropriately.

Board governance: document preparation, dissemination, and retention (55%)

• Maintain and update annual project plan for Board and Committee meeting planning, materials, and documentation. In consultation with the Senior Director of Board Relations, support the overall management of the annual cycle, provide timely updates on progress, and adjust as necessary.
• Anticipate need for and create first drafts of agendas for Board, Executive Committee, and Nominations and Governance Committee meetings, in consultation with the Senior Director.
• Anticipate need for and create templates for new minutes, resolutions, Board documents.
• Take accurate notes for the minutes of Board, Executive Committee, and Nominations and Governance Committee meetings (and other Board Committee meetings as requested).
• Serve as the primary interface for scheduling and technical assistance with the Brookings colleagues supporting the six Board Committees.
• Take primary responsibility for posting all Board and relevant Board Committee meeting documents on board portal (Board Effect). Develop and maintain production schedule for publishing meeting materials accurately and on deadline. Liaise with staff providing materials. Update as…