Procurement Specialist, GHSC-PSM

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Apply by 01/31/2026. No telephone inquiries, please. Finalists will be contacted.

The Global Health Supply Chain (GHSC-PSM) project will be the primary vehicle through which the State Department will
1) procure and provide health commodities,
2) provide system support to improve partner countries' management of the supply chain, and
3) collaborate with key international stakeholders to support global health initiatives. The Procurement Specialist receives requisition orders (ROs) from country offices and other clients, ensures contract compliance for procurement and supplier contracts, and obtains sign off from clients on finalized ROs. The Procurement Specialist also is responsible for completing the necessary sourcing events (including drafting and issuing RFXs, confirming product specifications, completing procurement requirements evaluation, and drafting the subcontracts for execution with vendors).

The Procurement Specialist will create purchase orders (POs) and coordinate with suppliers, Quality Assurance team, and Deliver/Return team to ensure proper shipment of orders.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Obtains country office and/or USG approval for Requisition Orders.
• Together with the Forecast and Plan team, determine whether requested products can be procured by internal distribution order (DO), supplier purchase order, or whether competitive sourcing is required.
• Organizes the Source Selection Evaluation Board (SSEB) for each sourcing project.
• Creates RFXs (RFIs, RFPs, RFQs) leveraging evaluation criteria to gather requirements, determine evaluation criteria weighting, and develop technical questions.
• Conducts eRFX (RFI, RFP, RFQ) events using ARTMIS e-sourcing platform.
• Monitors the tender submission process for formatting, completeness, consistency, and compliance.
• Evaluates RFX responses leveraging standardized scoring methodologies.
• Makes supplier award recommendations to supervisors.
• Ensures the completeness and accuracy of contracts, including monitoring all related liabilities and third party contracts.
• Assists in the management of data related to the tendering process.
• Provides proactive and courteous customer service communication in both verbal and written formats.
• Follows up on inquiries in a timely fashion.
• Continuously works to improve and broaden health commodity product knowledge.
• Liaises with Quality Assurance team and Lab Specialist team to ensure that requested health products meet appropriate quality standards and are in line with the (USG) guidelines.
• Liaises with Deliver/Return (Freight Team) to ensure all proper waivers and documentation are prepared to pickup and ship goods to final destination.
• Stays abreast of and communicates any changes in contractual requirements.

• To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Minimum 3 years of procurement, supply chain, and/or technically relevant work experience.
• Bachelor's degree or equivalent work experience.
• Solid understanding of USG and other Federal Acquisition Rules.
• CIPS, CPSM, or other relevant procurement certification preferred.
• Experience living or working in developing countries preferred.
• Technical product knowledge of one or more GHSC-PSM product areas.
• Willingness to work overseas for up to 4-8 weeks per year and to consider long-term overseas assignments.
• Demonstrated ability to communicate clearly and concisely both orally and in writing, and lead presentations, training courses, and effective meetings.
• Strong knowledge of MS Office…