Senior Events Associate

Collaborative Communications Group, Inc . is the nation’s premier communications consulting firm specializing in education and learning. As a boutique agency, Collaborative partners with philanthropies, nonprofit organizations, associations, colleges and universities, school systems, and mission-driven corporations to deliver bold, high-impact communications and events. Our work is powered by teamwork—bringing together smart, collaborative professionals who thrive in an agency environment, value diverse perspectives, and support one another to deliver exceptional results for clients.

Position Overview We are seeking a Senior Events Associate who excels in a collaborative, fast-paced agency setting and enjoys managing multiple clients with distinct goals, cultures, and work styles. This role is ideal for someone who is flexible, highly organized, and energized by leading several projects at once while working closely with colleagues and clients to bring events to life. The Senior Events Associate will manage in-person, virtual, and hybrid events from concept through execution, serving as a key team member across multiple accounts.

Success in this role requires strong teamwork, adaptability, and the ability to confidently balance competing priorities while maintaining high-quality work and positive client relationships. What We’re Looking For The ideal candidate is a team-oriented project and event manager who can seamlessly move between clients and projects, adapt to different working styles, and collaborate across disciplines. Qualifications include: 5+ years of relevant event project management experience, preferably in an agency or client-services environment, but not required Demonstrated ability to manage multiple clients and projects simultaneously without losing attention to detail Strong collaborator who enjoys working on cross-functional teams and contributing to shared success Flexible, solutions-oriented mindset with the ability to adapt quickly to shifting priorities Excellent written and verbal communication skills Proven ability to balance independent ownership of projects with active team engagement Strong organizational skills and a detail-oriented approach Comfort working in a fast-paced, deadline-driven environment Ability to learn and work across a range of tools and platforms, including Microsoft Office, Google Workspace, Zoom, Canva, Mail Chimp/Constant Contact, and project management systems such as Asana

Experience with event management systems (e.g., Cvent, Aventri, Crowd Compass) a plus Ability to lift up to 25 pounds Willingness to travel (up to 25%) and work evenings and weekends as needed Bachelor’s degree or equivalent experience

Key Responsibilities The Senior Events Associate will work across teams and accounts, partnering closely with colleagues and clients to deliver seamless event experiences. Responsibilities include, but are not limited to:
Managing multiple events and projects concurrently, balancing timelines, deliverables, and client expectations Collaborating with internal teams and external partners to plan and execute in-person, virtual, and hybrid events Coordinating event logistics, including agendas, materials production, speaker communications, travel support, and participant engagement Serving as a central point of coordination to ensure clear, consistent communication across project teams Leading and participating in regular project check-ins, team meetings, and client calls Preparing client meeting agendas, documenting action items, and tracking follow-up across multiple work streams Developing and managing project timelines, task lists, and status reports Drafting event-related communications, including correspondence, newsletters, and social media content Managing vendors, including researching options, coordinating RFPs, reviewing responses, and supporting selection processes Assisting with event budgets, expense tracking, and financial reporting Overseeing registration systems, databases, event websites, and mobile apps Supporting speaker management, including materials collection, preparation, and on-site or live-event support Providing…