Design Clerk - EPN

The Design Clerk will report to the Design Lead and will be based in our Bury St Edmunds office. You will be a permanent employee in our UK Power Networks team., You will be responsible for monitoring, enabling and coordination between customers, project managers and designers. The post holder will be working across UKPN directorates and external customers collating stakeholder requirements ensuring the necessary information is available as part of the design process.

The post holder will have specific responsibilities and accountability for:

• Sourcing survey information from specialist contractors.
• Notification to HSE of all Notifiable projects
• Monitor P6 for progress reports and maintain communications with all parties to ensure efficiency.
• Summarise action points and learning opportunities from P6 exception reports, design reviews and Risk & Value events.
• The post holder is self-motivated and has the ability to work with the minimum supervision.
• The job requires site meetings at UKPN and customer site offices, some travel and work with various office locations.
• Clear communication both written and verbal along with the capacity to learn to use new IT and processes is required.

• You will be accountable for monitoring the provision of design risk assessments (HEML) ensuring they are carried out on all projects.
• You will arrange and hold regular design, Value Engineering and HEML reviews, monitoring monthly design progress and reporting. To ensure financial targets are met
• You will be responsible for the compilation and submission of a statutory notice for all Notifiable projects within their design team and any updates.
• You will collate monthly design dashboard, detailing latest view of project portfolios, workloads, delivery programmes, efficiencies and any underlying performance and design issues.
• You will be accountable for F10 Notification Letters
  - Created via the UKPN System, Toolkit.
• You will be accountable for Appointment Letters advising members of the Design Team their duties of PD, PC and letter informing the client of their duties as client representative.
• You will be accountable for tracking statuses and uploading design related project documents into UKPN Systems.
• You will update document and drawing registers and compiling information provided by others into Health and Safety files.
• You will insert P6 commentary and required as documented by individual team members.
• You will be accountable for Capital Programme milestone recording/monitoring.
• You will provide support to design team lead and coordination of design team regarding monthly progress.
• You will be accountable for supporting wider engineering team, and scheduling of staff and training
• You will be familiar with and always adhere to Quality Assurance procedures and company design standards

You will receive projects from Design Lead and assist the coordination of designers in reaching agreement of the scope of works and deliverables in the forms of milestones. The design clerk will work closely with and support, designers, design lead, principal designers and the wider engineering function.

• You will be accountable for the liaison with design coordinators/leads who will manage external design resources to ensure that the deliverables are completed to budgetary targets, design brief requirement and within agreed programme.
• You will track design progress in accordance with target programme of work and milestones to ensure designers meet agreed time scales and budgets
• You will support Design Lead / Principal Designers for timely closure of actions.
• You will liaise with technical leads to ensure designs are agreed and reviewed in accordance with departmental procedures
• You will assist wider engineering team in the administration of databases, for tools, authorisations, training and scheduling.
• You will work as a team player in a dedicated team.
• The job requires site meetings at UKPN and customer site offices, some travel and work with various office locations.
• Evidence of good written, spoken and visual management skills are required, Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of…