Financial Grant Manager

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

The Financial Grant Manager, Office of the VP of Finance at Georgetown University Medical Center, supports faculty in the financial and compliance management of externally funded awards, serving as an active liaison between faculty and other university offices. The role provides financial oversight, forecasting, and post-award support for ARPA-H awards, including contracts executed through Other Transaction Agreements (OTAs). Responsibilities include maintaining auditable records for expenditures, cost transfers, procurements, and approved budget modifications.

The ideal candidate is highly organized and detail-oriented, communicates effectively, and independently manages competing priorities and deadlines. Because these programs are milestone-driven and subject to evolving sponsor requirements, the successful candidate must learn new systems and funding mechanisms quickly, work with agility, and adapt as program scope, milestones, and reporting expectations change.

• Prepare monthly financial reports, reconciliations, and early warnings for budget variances, under spend, or cashflow risks.
• Track commitments, actual expenditures, accruals, forecasts, available balances, and burn rates for sponsored projects.
• Coordinate financial reporting and invoice reviews across prime, co-lead, sub-performers, and consortium participants.
• Guide faculty through the financial aspects of sponsor progress reports and determine the need for effort adjustments or prior approval requests.
• Maintain auditable records supporting cost transfers, procurements, consultant costs, and equipment purchases.
• Apply formal financial change control and support award modifications with accurate cost impact analyses and budget scenarios.
• Respond quickly to shifting program priorities, re-scoped milestones, and sponsor-driven redirections, re-forecasting and re-baselining budgets on short turnaround.

The Financial Grant Manager reports directly to the Office of the VP of Finance and currently has no direct reports. This position works closely with other staff members across other administrative roles within the University, to ensure that awards are accurate and in compliance with sponsor and institutional regulations. Furthermore, the Financial Grant Manager maintains a close, day-to-day operational partnership with the Lead Project Manager(s) partners with Program Managers and PIs to integrate cost, schedule, and performance information into program reporting.

By facilitating seamless financial administration and ensuring stringent compliance, the work performed by this position directly empowers Georgetown University's overarching mission to advance health, science, and the common good through world-class research.

• Bachelor’s degree
• Five to seven years of progressively responsible experience in a grants management role.
• Knowledge of a variety of sponsored research funding mechanisms, including federal agencies (NIH, ARPA-H, NSF, DOD, etc.).
• Expertise with federal funding guidelines (e.g., 2 CFR 200, FAR).
• Proficiency with financial systems, accounting, and cost…