Budget and Finance; Procurement

Incumbent will serve as the primary point of contact onprocurements for the SAA in addition to financial analysis, procurement processes, reporting, and compliance. Incumbent collaborates with all SAA divisions and serves as a key resource for financial guidance and decision-making. Incumbent willhave a working knowledge of budget principles and financial processes, a broad understanding of the SAA, House Rules, and governing policies established by the Committee on House Administration.

Typical duties include, but are not necessarily limited to:

• Assists the Director, Budget and Finance with budget and finance programs, projects, and initiatives—utilizes financial systems and software such as People Soft, Fin Mart, and Hyperion.

• Processes vouchers, invoices, and staff reimbursements for payment—ensures that submissions are made in a timely manner, include the appropriate supporting documentation, and meet the requirements set forth in the Voucher Documentation Standards and governing policies set by the Committee on House Administration.

• Manages the SAA’s participation in the House Financial Card Program (HFCP)—ensures that cardholders follow the regulations set forth by the Committee on House Administration; acts as a liaison between the SAA staff and the HFCP team.

• Assists the Director, Budget and Finance with the development and implementation of processes and procedures relating to budgeting and finance—constantly reevaluates processes and procedures to ensure accuracy and push updates to SAA Divisions as necessary

• Creates and submits requisitions for purchase orders and maintains information on all open purchase orders and/or SAA contracts—manages the SAA contractor criminal history records check database; assists SAA Contracting Officer’s Representatives/Points of Contact with the onboarding of contractors; creates and submits receipts for payment against purchase orders.

• Drafts, reviews, and edits Sole Source Justifications and Statements of Work for procurements and/or SAA contracts—coordinates with the Director, Budget and Finance to gain Deputy Sergeant at Arms and/or Sergeant at Arms approval, as applicable.

• Experience performing administrative processes (e.g., answering phones, assisting visitors, purchasing).

• Experience managing procurements, creating and submitting requestions or purchase orders, drafting Sole Source Justification sand Statements of Work for procurements and contracts.

• Experience supporting and assisting budget and finance processes (e.g.,
  expense reports, invoices, processing vouchers and payments, travel or
  purchase card programs).

• Professional finance related certification (e.g., Certified Government Financial Manager (CGFM), Certified Public Finance Officers (CPFO)).

• Experience using financial software (e.g., Hyperion, People Soft, Fin Mart etc.).

• Experience applying House financial practices and policies.

• Experience coordinating budgets with divisions/departments and maintaining a multimillion-dollar budget.

• Experiencing creating reports and analyzing results using spreadsheet software.

• Bachelor’s degree in Business Administration, Accounting, or a related field, or equivalent experience.

• Adaptability
  - Ability to deal calmly and effectively with high stress situations and work persistently when facing obstacles. Ability to work well in ambiguous situations, adjust quickly to change, and easily consider new approaches.

• Collaboration
  - Ability to foster a sense of unity and trust within teams, breaking down silos and promoting teamwork across departments. Ability to…