Front Office Coordinator- Plastic Surgery

Who We Are

Adoreal is a fast-growing vertical SaaS company that partners with cosmetic surgery clinics nationwide to expand and grow their practices.

We provide the operational, marketing, and growth infrastructure that empowers surgeons to focus on what they do best: delivering exceptional patient care and outcomes.

By combining innovative business strategies with world‑class clinical talent, Adoreal enables clinics and surgeons to thrive in today’s competitive elective medicine landscape.

Our client is a leading aesthetic and reconstructive surgery practice with offices in Washington, D.C. and New York City. This practice has been consistently voted among the best plastic surgery and aesthetics practices. Their team is dedicated to helping patients look and feel their absolute best. This is a full‑time role directly working for our client.

Join a dynamic and fast‑paced Plastic Surgery Surgical Suite! Primary responsibility is to provide amazing customer service to our patients and to maintain proper business and patient records. This entails performing front‑office duties to include appointment scheduling, accurate billing, skin‑care sales, as well as preparing and maintaining current patient information, and performing general office duties as assigned.

Must have a strong work ethic and direct patient‑care experience, be detail‑oriented, possess excellent communication skills, and be able to effectively manage multiple simultaneous tasks while maintaining a high level of care.

• Detail Orientation – Demonstrates accuracy and thoroughness.
• Patient Service – Manages difficult or emotional patient situations, responds promptly to customer needs, solicits patient feedback to improve service, responds to requests for service and assistance, meets commitments.
• Interpersonal Skills – Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and tries new things.
• Teamwork – Balances team and individual responsibilities, exhibits objectivity and openness to others’ views, gives and welcomes feedback, contributes to building a positive team spirit, puts the success of the team above own interests, builds morale and group commitments to goals and objectives, supports everyone’s efforts to succeed.
• Language – Uses appropriate language in the office and provides proper greetings and communications with patients.

• Triage patient inquiries and concerns to determine the appropriate party for follow‑up; route inquiries to the appropriate party/department, i.e., Patient Care Coordinator, doctors, etc.
• Manage fax communication, direct incoming faxes to the appropriate party/department/file.
• Patient follow‑up – no‑show and cancelled appointments.
• Update patient reward programs, process reward coupons – Brilliant Distinctions.
• Keep lobby and retail areas clean, stocked and promotional items current.
• Keep reception TV Loop information up‑to‑date and turned on during office hours.
• Admin tasks: manage filing, scanning, shredding, faxing, copying, mailing, data entry; preparing and printing office documents.
• Room patients when needed, inform providers when patients are ready to be seen.
• Room turnover, cleaning exam rooms when needed.
• Coordinate inventory and ordering of front‑office supplies.
• Prepare pre‑operative packets – organizing pre‑op clipboard packets, completing lab requisitions, reviewing packets for signatures and scanning all packets to patient record in PMS; scanning – DI cards, insurance cards, billing slips and other documents as needed.

• Minimum 2 years of experience in front‑office operations in a medical practice; or previous experience in a high‑volume reception experience with a focus on customer service.
• Ability to make an outstanding first impression.
• Efficient and able to prioritize tasks.
• Punctual and reliable attendance.
• Extremely detail‑oriented.
• Consistent with organization and follow‑up.
• Reliable transportation to and from Washington, DC.

• Practice Management Software (PMS).
• Microsoft Office Suite – Word, Excel, Outlook, PowerPoint; scanner, fax machine, copy machine, multiple phone lines.
• Reception TV Loop.
• Internet applications and tools.

• 401(k) and matching.
• Employee discounts.
• Flexible schedule.
• Health insurance.
• On‑the‑job training.
• Opportunities for advancement.
• Paid time off.
• Parental leave.
• Professional development assistance.