Executive Correspondence Manager

Job Description
Job Title: Executive Correspondence Manager
Organization: Office of the Under Secretary of Defense (Comptroller/Chief Financial Officer) - OUSD(C)
Location: Pentagon, Arlington, VA (Hybrid)

About the Role

Biz First is seeking a highly organized and detail-oriented Correspondence Manager to support the Office of the Under Secretary of Defense (Comptroller/Chief Financial Officer) [OUSD(C)] at the Pentagon. This role provides critical executive services support to ensure timely, accurate, and compliant processing of high-level correspondence and taskers from across the Department of Defense, OSD Components, Military Departments, and Defense Agencies.

Key Responsibilities

• Process incoming correspondence through the Correspondence and Task Management System (CATMS), including flash coordination actions, and route appropriately within OUSD(C), DFAS, and DCAA.
• Manage and track Congressional, Stoplight, FOIA, and Issuances taskers, ensuring visibility and timely resolution.
• Monitor Executive Services (ES) classified and unclassified distribution mailboxes, delegating actions to the proper offices.
• Conduct follow-ups with OSD and DoD components to resolve assignment conflicts, manage extension requests, and provide real-time task status updates.
• Reprioritize time-sensitive flash coordination actions as needed with leadership offices.
• Maintain telephonic communications, including answering calls, taking messages, and directing inquiries to the proper staff.
• Maintain both electronic and hard-copy records in accordance with Records Management directives.
• Conduct daily standup meetings with ES government staff, providing updates and recommendations on operational priorities.
• Support Comptroller directorates in managing CATMS taskers, with emphasis on late or overdue actions.
• Participate in OUSD(C) weekly CATMS reviews, providing guidance on classified and unclassified actions (NIPR/SIPR).
• Assist in managing FOIA and Issuances actions, including status updates and reporting.
• Assist Action Officers with congressional correspondence, GAO reports, and senior DoD leadership packages.

Required Qualifications

• Active Secret Clearance
• Bachelor's degree (or equivalent experience)
• Experience with correspondence management and federal task management systems (CATMS strongly preferred)
• Demonstrated ability to manage sensitive and classified correspondence in a high-tempo environment
• Strong organizational, communication, and follow-up skills
• Ability to work onsite at the Pentagon and collaborate with senior leaders, action officers, and executive staff.
• Location:
  
  onsite ability 2-3 days a week (Arlington)

Preferred Qualifications

• Prior experience supporting OSD-level organizations or senior DoD leadership offices
• Knowledge of DoD correspondence, tasker management, and records management policies
• Experience with Congressional, FOIA, or GAO reporting processes

Benefits Include

• Family Health, Dental, and Vision (54% cost covered for the entire family)
• Flexible Spending Account
• Bonuses for lifetime events (e.g., marriage, childbirth) and over utilization on T&M contracts
• Profit-sharing on work brought into the company
• Unlimited Leave with approval
• $1,000 annual training budget
• 401(k) with 100% employer match on the first 4% invested