Associate Director, Scheduling

Job Overview

The Division of Safety & Facilities brings together University Resilience; the GW Police Department;
Facilities Planning, Construction, and Management; GWorld;
Transportation and Fleet Services and Events and Venues to better and more strategically support GW now and into the future. Given the many close connections and strong working relationships among these areas, this organizational structure streamlines university services, increases shared insights and collaboration, and optimizes GW resources.

The Division is currently seeking an Associate Director, Scheduling. This position reports to the Scheduling Director.

• Assists the Scheduling Director in ensuring that university initiatives related to the scheduling and allocation of space meet the university's mission and fulfill client needs.
• Coordinates and implements marketing and sales initiatives to promote the use of Events & Venues venue space to existing and potential external clients.
• Identifies new opportunities to benefit the university, and achieve meaningful business goals. Collaborates with the team to determine organizational objectives and priorities.
• Works with the various administrators and key staff members regarding requests that are unique, complex and out of the norm of daily procedures in order to deliver quality service while following policies and procedures.
• Reviews and interprets client requests and prepares contracts for non-university event hosts, ensuring that all policies and parameters are communicated at the time of booking.
• Tracks deposits and additional payments per contract terms.
• Liaises with Venues team to ensure that all contract details are properly implemented. Assists with maintaining and updating the division's website to accurately communicate information.
• Assists with ensuring the department policies and documents are up to date.
• Maintains client database. In the absence of other scheduling staff members, assumes responsibilities to ensure business continuity.

Performs other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 5 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 3 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

$57,553.66 - $79,165.63

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit (Use the "Apply for this Job" box below)..

• Campus
  
  Location:
  
  Foggy Bottom, Washington, D.C.
• College/School/Department:
  Division of Safety and Operation
• Family:
  Safety and Facilities
• Sub-Family:
  Venue Management
• Stream:
  Individual Contributor
• Level: Level 3
• Full-Time/Part-Time:
  Full-Time
• Hours Per Week: 40
• Work Schedule:
  
  Monday - Friday, 8:30 am - 6 pm, with flexibility to work occasional nights and/or weekends
• Will this job require the employee to work on site?:
  Yes
• Employee Onsite Status:
  Hybrid
• Telework:
  Yes
• Required Background Check:
  Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
• Special Instructions to Applicants:
  Employer will not sponsor for employment Visa status
• Internal Applicants Only?:
  No
• Posting Number: S013913
• Job Open Date: 11/12/2025
• EEO Statement:
  The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.