Emergency Preparedness Specialist

Location: Bothell

The Department of Campus Safetyhas an outstanding opportunity for an Emergency Preparedness Specialist to join their team.
* Develop and maintain comprehensive emergency planning and business continuity processes, ensuring stakeholder engagement and alignment with institutional priorities.
* Create and implement emergency preparedness assessment frameworks; provide regular status reports and recommendations to campus leadership.
* Lead risk assessment and mitigation initiatives, including policy development, interagency coordination, and documentation of procedures and workflows.
* Collaborate with UW Bothell Campus Safety, UW Emergency Management, and other units to organize and deliver emergency management and safety-related training, drills, and exercises.
* Document and communicate emergency policies, procedures, and response protocols clearly, including the development of flowcharts and visual aids to support understanding and execution.
* Manage emergency preparedness budgets and operational logistics, including team support, supply procurement, and maintenance of readiness resources.
* Coordinate Clery Act compliance activities, including annual reporting, training, and maintenance of required documentation.
* Develop emergency preparedness policies and procedures, and present recommendations to leadership for review and approval. Work closely with organizational units, community groups, and state, county, and city agencies to build broad-based support and assistance.
* Evaluate existing institutional emergency plans and policies to assess long-term effectiveness and identify areas for improvement.
* Assist department administrators in creating department-level preparedness and mitigation plans aligned with campus Hazard Mitigation and Business Continuity Plans.
* Schedule and conduct emergency management training, drills, and exercises; coordinate with campus partners and the central Emergency Management office in Seattle to ensure alignment with university-wide standards.
* Lead and coordinate drills and exercises with campus partners, the Evacuation Team, and the Incident Management Team to test emergency response plans at all organizational levels.
* Conduct outreach activities such as presentations, seminars, orientation sessions, and development of online resources to promote emergency awareness.
* Identify and secure appropriate materials, supplies, space, and responder training to support a fully functional Emergency Operations Center (EOC).
* Serve as Incident Commander when appropriate during emergency situations.
* Ensure campus compliance with the National Incident Management System (NIMS) through collaboration with committees, security departments, and incident management teams.
* Develop clear, accessible documentation of emergency and continuity policies and procedures.
* Create visual aids such as flowcharts and checklists to support understanding and implementation of policies.
* Communicate updates and procedures effectively across campus using multiple channels.
* Liaise with the Communications and Public Information Officer to ensure coordinated messaging during emergencies.
* Collaborate with the Public Information Officer to develop and maintain clearly documented communication procedures and standards for use before, during, and after emergency events.
* Coordinate annual Clery Act training sessions to ensure compliance with federal requirements.
* Organize and deliver emergency management and safety-related training programs for campus personnel, including members of the Incident Management Team and Evacuation Team.
* Collaborate with the central Emergency Management office in Seattle to align campus training efforts with university-wide standards and initiatives.
* Duties often include establishing program policies and procedures; managing budgets; overseeing small-scale program projects or services; performing analysis to drive process improvements; ensuring compliance and strategic implementation.
* Maintain and update emergency preparedness content on the campus website.
* Monitor and manage emergency preparedness budgets, contracts, and procurement of supplies and equipment; ensure compliance with UW fiscal policies and cost-effective resource allocation.
* Prepare and maintain accurate records, forms, logs, and documentation related to emergency preparedness activities, training sessions, and compliance requirements.
* Organize and maintain shared collaboration tools for emergency-related teams to support collaboration and information sharing.
* Provide administrative support for emergency planning meetings, including tracking action items, and ensuring timely follow-up.
* Establish cooperative agreements with local jurisdictions, higher education districts, and other partners to support mitigation and continuity planning. Draft contractual agreements as appropriate.
* Create and implement emergency preparedness assessment frameworks to evaluate the effectiveness of campus plans and activities.
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