City Clerk

Under the direction of the City Administrator or their designee, provide a variety of routine and complex supervisory, clerical, and administrative work in the administration of City Government. Responsible for the management and preparation of City Council agenda, legal notices, business licensing, public relations, records management, retention and archives. Serves as the Public Records Officer and Records Custodian for the City, including management of public inquiries and disclosure, and is the local official who administers democratic processes.

Manage and direct all aspects of the City’s computer, network, communications, and telephone operations.

• Provide a variety of routine and complex supervisory, clerical, and administrative work in the administration of the City Government.
• Responsible for the management and preparation of City Council agenda, legal notices, public relations, records management, retention and archives, and arrange for ceremonial and official functions.
• Serve as a Notary, Public Records Officer, and Records Custodian for the City, managing public inquiries and disclosure, and administer democratic processes such as access to City records and all legislative actions ensuring transparency to the public.
• Serve as custodian of official City records and public documents.
• Perform certification and recording for the City as required on legal documents and other records requiring such certification.
• Seal and attest by signature to ordinances, resolutions, contracts, easements, deeds, bonds or other documents requiring City certification; catalog and file all City records.
• Direct the codification of ordinances into the Prosser Municipal Code to ensure comprehensive and cohesive compilation of City laws.
• Coordinate preparation and revision of legislation with staff and the City Attorney’s office prior to adoption, execution by the Mayor and submission to the codifier.
• Provide technical expertise regarding information retrieval and Code reorganization.
• Supervise the codification and distribution of City record‑keeping policy and procedures.
• Analyze record‑keeping, filing, and recording policies and practices related to land‑use applications such as annexations and vacations, and ensure that all due and payable revenues resulting from ordinance and land‑use actions are received.
• Direct and oversee the City’s records‑management and retention program citywide; conduct training sessions for personnel citywide; serve as technical expert in the area of records management and retention.
• Develop procedures for protection, identification, and recovery of vital records; direct the recovery of records damaged or destroyed in the event of a disaster.
• Prepare agendas, minutes, Council packets, and other associated documents; attend work sessions, special meetings, and City Council meetings.
• Oversee or perform an accurate recording of the proceedings, prepare the minutes in proper legislative terminology, record, index and file for the public record; distribute information as requested.
• Draft legal advertising notices and special meeting notices for distribution to the Mayor, Council Members, and Department Directors in accordance with the Revised Code of Washington and Washington Administrative Code.
• Communicate with Council Members and others as necessary to provide reminders of special meetings or changes in meeting times.
• Assure compliance with the Open Public Meetings Act, public notice requirements, and all legal requirements associated with public records; function as Public Records Officer citywide; manage all responses and coordinate requests for official City records.
• Administer public bidding procedures in accordance with local, State and Federal laws; officiate at bid openings and determine responsiveness of bids prior to Council award of contract.
• Evaluate and oversee the City’s contracts and procedures to assure compliance with existing local and State laws and recommend revisions when warranted.
• Direct the preparation, distribution, and disposition of legislative support documents associated with vacations, annexations, and local improvement districts.
• Serv…