Human Resources Generalist

Description

The Human Resources (HR) Generalist at Zak Designs executes day-to-day HR operations across the employee lifecycle, including recruitment, onboarding and offboarding, benefits, HRIS and records management, compliance, employee engagement, career development, and workplace health and safety. Serving employees, managers, and HR leadership, this role ensures timely, accurate, and confidential HR support; coordinates company events and engagement activities; and improves process consistency, compliance, and efficiency.

The ideal candidate is organized, detail-oriented, service-focused, and able to manage multiple priorities independently with sound judgment.

The following is an overview of the main duties for this position and is not exhaustive of all tasks that may be performed in this role.

• Maintain accurate HRIS data and personnel records; maintain standardized HR forms, templates, checklists, procedures, and access controls.
• Prepare reports and tracking tools for headcount, turnover, recruitment, onboarding, benefits, and other HR metrics.
• Respond to employee and manager questions and identify opportunities to improve workflows, data integrity, and administrative efficiency.

• Maintain benefits records and submit enrollment changes within required timelines.
• Reconcile enrollment data across HRIS, payroll, provider records, and invoices; resolve discrepancies.
• Support benefits reporting, audits, eligibility tracking, and required notices while protecting confidential information.

• Coordinate job postings, applicant tracking, interviews, candidate communications, and hire documentation in partnership with hiring managers and HR leadership.
• Track candidate progress and coordinate offers, pre-employment screenings, and other hiring requirements.
• Manage onboarding activities, including employment forms, policy acknowledgments, system access, and orientation.
• Coordinate offboarding documentation, exit interviews, status updates, and related administrative tasks.

• Maintain organized, confidential, and audit-ready HR documentation in accordance with company policies and applicable requirements.
• Track deadlines, policy acknowledgments, training records, employment eligibility documentation, and other compliance activities.
• Support documentation for leaves, accommodations, status changes, and other employment matters, escalating complex issues to HR leadership.
• Monitor relevant employment requirements and communicate potential impacts to HR leadership.

• Serve as a reliable point of contact for employee questions about HR policies, benefits, procedures, and workplace programs.
• Coordinate engagement, recognition, retention, culture, feedback, and related employee communications.
• Support employee training and career development initiatives by coordinating learning activities, maintaining training resources and records, communicating development opportunities, and assisting employees and managers with related programs.
• Support routine employee relations documentation and follow-up, escalating sensitive or complex concerns.

• Coordinate workplace health and safety administration, including training schedules, communications, attendance, inspections, incident documentation, and follow-up.
• Maintain safety records and support injury reporting, workers' compensation documentation, and return-to-work coordination.
• Partner with management and designated safety personnel and escal, reporting gaps, or potential compliance issues.

• Coordinate company events, employee appreciation, team building, milestone celebrations, and other internal programs.
• Maintain an annual HR calendar for events, engagement initiatives, open enrollment, training, and recurring deadlines.
• Coordinate communications and administrative support for HR programs and employee initiatives.

• Follow established procedures and service standards to deliver timely, accurate, and consistent HR support.
• Support HR system and process improvements, including the implementation and responsible use of new tools, automation, and approved AI-enabled technologies to improve efficiency, accuracy, and employee service while protecting confidential information and following company…