Building Maintenance Administrative Assistant - Year Round

Flex Year Round Classic, consistent quality from a winning team! Deer Valley Resort is nestled in the Wasatch Mountains of Utah, in the historic mining town of Park City which has evolved into an exciting and diverse mountain ski town. Our staff consists of locals, transplants, seasonal workers from all 50 states and international students from around the globe. We are a diverse workforce where everyone feels welcome, appreciated, and valued.

No matter if you are 14 or 84 years, there is a place for you in the Deer Valley family! (Last year over 1,100 staff members celebrated their fifth season or more at Deer Valley). Ski perks (vary based on employment status) may include Deer Valley season pass, free skiing or riding at other Alterra Resorts and select local Utah resorts Friends and family ski discounts, free staff ski lessons and discounted rentals (winter staff only) Subsidized meals at Employee Dining Rooms offered for staff while on shift Subsidized housing options available for seasonal full‑time staff Discounts for staff members at restaurants, shops, and service providers in Park City Healthcare options are available for staff members 401k plan with company match

The Building Maintenance Administrative Assistant plays a vital role in inventory control, asset data collection, shipping and receiving, and providing technician support in the Building Maintenance department. This position owns the parts room, the path a part takes from request to bin, and the day‑to‑day accuracy of Limble, the department’s work‑management system. This is not a technician role, and the Administrative Assistant does not repair equipment.

• Receive, inspect, label, and store incoming parts, tools, and supplies.
• Match every delivery to the packing slip and the purchase order.
• Quarantine damaged, short, or wrong shipments and close them with the vendor.
• Issue parts and materials to technicians against a work order or a documented request in Limble.
• Parts do not leave the room without a record.
• Label bins and parts so a technician can find the item without a guided tour.
• Keep the parts room clean, safe, and organized.
• Maintain accurate inventory in Limble: on‑hand quantity, bin location, unit of measure, vendor, cost, and the assets that use the part.
• Set and hold minimum and maximum levels.
• Reorder before a critical part stocks out.
• Flag obsolete and slow‑moving parts for review rather than letting them occupy a bin forever.
• Cycle‑count on a set schedule and correct variances. A count that lives only on paper is not a count.
• Track warranties, returns, core exchanges, and restocking credits through to closure.
• Support shop recycling and scrap handling for Building Maintenance deliveries and the parts room.

• Source parts for breakdowns and planned work.
• Check price, lead time, and availability before the order goes out.
• Use approved vendors first.
• Build requisitions and purchase requests through the resort purchasing process and in Limble.
• Expedite orders that are holding a guest‑facing building or a down asset.
• Confirm ship dates. Do not wait for the technician to ask twice.
• Keep vendor contacts, account references, and part cross‑references current in Limble.
• Resolve invoice, packing‑slip, and receiving discrepancies. A short shipment that is signed for as complete is a loss.
• Coordinate outbound shipping for returns, cores, and warranty claims, and inbound deliveries so the dock is not a surprise.

• Building or system location, make, model, serial, nameplate photo, warranty, and parent/child relationship.
• If it is not in Limble, the department does not officially have it.
• Label assets and bin…