Trade Show & Events Specialist

Location: Bingen

Are you an expert organizer who thrives behind the scenes, ensuring every detail comes together seamlessly? As our Trade Show and Event Specialist, you’ll play a key role in planning and executing defense and aerospace trade shows as well as important internal company events and all-hands meetings. Your strong coordination skills and eye for detail will help create successful, well-run events that showcase our work and keep our teams connected and informed.

Join us and contribute to events that support our mission and bring our company together.

Insitu is a pioneer in the design, development, product and operation of high-performance, cost-effective uncrewed aircraft systems. Based in Bingen, WA, our technologies help defense and government customers around the globe make quicker, more informed decisions to get the warfighter home safely.

What you’ll do:

Plan, organize, and execute company trade shows and internal events, including major industry exhibitions, all-company meetings, and customer engagements.

Work closely with internal teams and external partners to define event objectives, requirements, and success criteria.

Develop event scope and display strategies, manage budget, monitor expenditures, and ensure on-time, on-budget delivery

Serve as primary point of contract onsite to coordinate schedules, facilitation media/customer interactions, and deliver excellent attendee experiences

Ensure facility clearances for internal events and adhere to all company compliance protocol

Provide ad hoc event marketing, support speaking engagements, contribute to product branding and conduct customer and market research as needed

Consult on Trade Show schedule and provide recommendations and insight on most effective events to attend

Develop, monitor, and track key metrics for trade show and event engagement; identify creative approaches to increase meaningful leads

Education & Experience Minimum 3 years of hands-on experience in event planning, trade show coordination, or similar project management roles.

Bachelor’s degree with 6–9 years of related professional experience, or a master’s degree with 4–7 years; comparable advanced experience or certificate program may also be considered.

Demonstrated ability to manage complex logistics for exhibit setups, including technology or product displays; experience with basic inventory management of event assets.

Proven track record of managing multiple projects simultaneously, with excellent follow-through and proactive coordination.

Exceptional attention to detail and strong organizational and time management skills.

Outstanding critical thinking, interpersonal, problem-solving, and communication skills; able to effectively present ideas and respond to stakeholder and vendor inquiries.

Highly adaptable and able to thrive under pressure; skilled at multitasking and shifting priorities while delivering high-quality event experiences.

Strong project management skills — able to develop and execute plans, hold teams accountable, and pivot as needed to overcome challenges.

Preferred Education & Experience Bachelor’s degree in marketing, communications, event management, hospitality, or a related field

Previous experience supporting defense, aerospace, or similarly regulated and technical industries

Experience in creating effective trade show materials; understanding customer experience and needsA reputation for bringing fresh creative thinking to events and trade show Travel Requirement:

This position requires Domestic and International travel up to 40%.In-Office Requirement Statement:(Hybrid) This position is eligible for hybrid work. It is our strong preference that this position is on-site 3 days per week to allow for maximum collaboration and connection to the team and…