Executive Assistant

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4 days ago Requisition

Bristol Bay Area Health Corporation (BBAHC) is a tribally operated nonprofit health system providing high‑quality, culturally responsive care in Bristol Bay. BBAHC offers competitive compensation, comprehensive benefits, professional development opportunities, and the chance to live and work in one of Alaska’s most unique and beautiful regions. At BBAHC, employees don’t just have jobs they have meaningful careers. Our team members play a vital role in making a measurable difference in rural healthcare while working in a collaborative, mission‑driven environment.

We value integrity, compassion, teamwork, and respect for Alaska Native cultures and traditions.

Whether you’re early in your career or an experienced professional seeking purpose‑driven work, BBAHC provides an opportunity to grow while serving a close‑knit community.

Join us and be part of a team where your work truly matters.

About the Role:

The Executive Assistant serves as a key administrative partner to the Vice President of Facilities and Support Services and provides administrative support to department managers throughout the division. This position plays a critical role in ensuring the efficient operation of Facilities Management and Support Services by coordinating communications, managing records and documentation, supporting regulatory and accreditation readiness activities, tracking projects and financial processes, and facilitating daily administrative operations.

The Executive Assistant serves as a central point of coordination for leadership, staff, vendors, contractors, and external stakeholders. Success in this role requires exceptional organizational skills, strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast‑paced environment while maintaining professionalism and confidentiality. This position reports to the Vice President of Facilities Management & Support Services.

• Provide executive‑level administrative support to the Vice President of Facilities and Support Services and support department managers as assigned.
• Coordinate calendars, meetings, conferences, trainings, and special events.
• Prepare professional correspondence, reports, presentations, spreadsheets, and other business documents.
• Maintain organized electronic and hard‑copy records, including regulatory, accreditation, and compliance documentation.
• Track project timelines, deadlines, deliverables, and administrative activities.
• Support quality improvement initiatives, audits, inspections, surveys, and operational reporting.
• Process and track purchase orders, invoices, and related financial documentation.
• Maintain department information systems and assist with work order management tracking and reporting.
• Coordinate travel arrangements, registrations, itineraries, approvals, and expense documentation.
• Monitor administrative processes and identify opportunities to improve workflow efficiency and operational effectiveness.
• Manage incoming and outgoing correspondence and departmental communications.
• Provide exceptional customer service to employees, patients, vendors, contractors, and community members.

• High school diploma or GED.
• Strong proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Knowledge of office administration, records management, customer service principles, and professional business communications.
• Excellent organizational skills with the ability to prioritize multiple assignments and deadlines.
• Strong written, verbal, and virtual…