Accounts Payable Clerk

Accounts Payable Clerk About the role

Our client in manufacturing is hiring an Accounts Payable Clerk to keep the payables engine running accurately and on time. You’ll own invoice intake through payment, resolve 3-way match issues with Purchasing/Receiving, and maintain clean vendor records and audit-ready documentation.

• Invoice processing: Enter and code high-volume supplier invoices; validate price/quantity/freight, tax, and terms.

• 3-way match: Reconcile POs, goods receipts, and invoices; resolve mismatches (partial receipts, backorders, substitutions) with Purchasing/Receiving.

• Vendor relationships: Respond to statements, credits/debits, and payment status inquiries; research and clear discrepancies.

• Payment runs: Prepare weekly ACH/check/wire batches; ensure approvals and positive pay files are complete and accurate.

• Month-end support: Assist with AP accruals, GR/IR cleanup, and AP aging review; provide documentation for close and audits.

• Controls & compliance: Maintain W-9s and vendor setup changes; follow approval matrices and retention policies.

• Special handling: Process freight, utilities, and non-PO spend; manage returns/RMAs and credit memos; validate sales/use tax where applicable.

• Continuous improvement: Flag recurring issues (e.g., price variances, receiving delays) and suggest small process fixes.

• Experience in accounts payable or accounting support, ideally with PO-based environments.

• Familiarity with ERP accounting systems (e.g., Net Suite, SAP, Oracle, Microsoft Dynamics) and basic Excel (filters, pivots, lookups).

• Solid understanding of 3-way match
  , payment terms, early-pay discounts, and AP aging.

• Strong attention to detail, organization, and documentation discipline.

• Clear communication with vendors and cross-functional partners (Purchasing, Receiving, Inventory, Finance).

• Manufacturing experience (inventory POs, GR/IR, freight and surcharges).

• Knowledge of 1099 processing and sales/use tax basics.

• Experience with ACH/wire platforms, positive pay, and approval workflows.

• Exposure to OCR/automation tools for invoice capture.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.