FWS - Executive Assistant
Listed on 2026-10-22
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, PR / Communications
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FWS - Executive AssistantConnecticut, Waterbury, CT, US
Position Title: Executive Assistant
Department
:
Compliance
Reports
To
:
Nicole Steck / Traveler on a Mission Director
Location
:
Traveler on a Mission, Ansonia, CT
Rate
of
Pay
: $23/hr
Seeking a highly organized, proactive Executive Assistant to support the Executive Director. This role is ideal for someone who enjoys organization, communication, and helping a nonprofit leader stay focused on fundraising, partnerships, and organizational growth.
Key ResponsibilitiesExecutive Support
- Manage the Executive Director's calendar, meetings, and email.
- Prepare agendas, meeting notes, and professional correspondence.
- Track priorities, deadlines, and follow-up tasks.
Fundraising & Board Support
- Coordinate donor and sponsor follow-ups.
- Prepare sponsorship materials, thank-you letters, and fundraising reports.
- Schedule board meetings and prepare board packets.
Project & Administrative Support
- Maintain digital files, Google Workspace, and Hub Spot records.
- Assist with grant tracking, presentations, and organizational projects.
- Research vendors, funding opportunities, and strategic partnerships.
Communications
- Draft newsletters and other communications.
- Assist with presentations and speaking engagement logistics.
- Schedule approved social media content.
Qualifications & Skills
- Must be a current Post University student
- Strong organizational and time-management skills
- Proficient in Google Workspace
- Experience with Hub Spot and Canva preferred
- Detail-oriented with the ability to work independently
- Passion for nonprofit work
- Approved for FWS
How the Job Benefits You as a Student:
- The Executive Assistant position directly complements the student's educational program by providing hands‑on experience in administrative management, professional communication, scheduling, project coordination, and organizational support. Through daily interaction with executives, staff, and external stakeholders, the student applies classroom concepts related to business operations, leadership, customer service, and workplace communications in a professional environment.
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