HR Assistant

This Human Resources Assistant role supports daily HR operations while serving as a key front-facing presence for employees. The position blends administrative HR responsibilities with a strong customer service focus, acting as an initial point of contact and helping ensure smooth communication, organization, and follow-through across HR functions.

• Serve as a welcoming first point of contact for employees and visitors engaging with the HR team

• Provide day-to-day front office support, ensuring inquiries are handled professionally and efficiently

• Partner with Talent Acquisition to review applications, coordinate interviews, and support hiring logistics

• Assist with employee communications, mailings, and department announcements

• Prepare routine HR correspondence such as employment verifications, letters, and document requests

• Support reporting needs, including scheduled and ad hoc data requests

• Coordinate unemployment-related documentation and responses

• Track participation in education, tuition, or reimbursement programs

• Assist with incentive tracking and processing

• Monitor office supply levels and coordinate service or equipment needs

• Participate in meetings and collaborate with cross-functional teams as assigned

• Provide general administrative and project support to the HR department

Education

• High school diploma or equivalent required

• Associate’s degree or coursework in HR, business, or a related field preferred

Experience

• 3+ years of experience in an administrative or office support role

• Prior exposure to Human Resources is preferred but not required

• Strong working knowledge of Microsoft Office tools

• Clear, professional written and verbal communication skills

• Service-oriented mindset with confidence interacting with employees at all levels

• Highly organized with strong attention to detail

• Ability to juggle multiple priorities in a dynamic environment

• Collaborative, adaptable, and dependable

• Experience supporting a unionized workforce is a plus

• Spanish language skills strongly preferred