Finance And Office Manager

Compass Rose Strategic Partners LLC is looking for a dynamic Finance and Office Manager with compliance responsibilities to join our team.

Salary:
• We use industry compensation data to inform our compensation plan. Salary will be competitive and based on experience

Benefits:
• Includes medical, 401(k) plan and PTO

Hours:
• Full-time, in-person, Monday – Friday 8:30-5:00, with additional flexibility needed for special projects or after-hours support

As part of our firm’s hiring and due diligence process, we may require background checks, fingerprinting, and personality and skills testing.

Responsibilities:

Key Accountabilities:

• Client Accounts
• Set up and maintain client accounts in portfolio and billing software systems.
• Prepare quarterly client account billing and maintain billing files. Preparation of client refunds or billing adjustments as they arise. Address client questions and billing inquiries promptly.
• Bookkeeping
• Manage internal accounting in Quick Books, benefits administration, including 401(k) plan, and payroll coordination with ongoing supervision. Maintain due dates for all office accounts payable and ensure checks prepared for timely payment monthly.
• Coordinate with outside vendors as needed.
• Work closely with the Chief Compliance Officer (CCO) and outside accounting firm to maintain proper documentation for books and records substantiation requirements.
• Reconcile various income and expense accounts to Quick Books annually with assistance from an accountant.
• Maintain strict confidentiality regarding payroll, benefits, and all firm data.
• Compliance and Technology
• Perform various monthly, quarterly, and annual compliance tasks and ensure proper documentation.
• Coordinate with others in the office to ensure timely completion of compliance tasks assigned.
• Maintain compliance calendar and keep CCO abreast of calendar status. Review with CCO monthly.
• Act as a liaison, and maintain a relationship, with the firm’s compliance counsel and other third parties on compliance items, as assigned.
• Keep CCO abreast of any identified compliance related issues.
• Obtain documentation as requested by the CCO during any internal or outside audits.
• Develop and improve processes with CCO approval.
• Responsible for ensuring compliance documentation is in good order by performance of audits and feedback to reduce errors.
• Assist and support CCO with the following:
• Implementing the firm’s compliance policies and procedures, under the direction of the CCO, to ensure firm activities meet the requirements of state and federal laws, rules and regulations maintaining a firm-wide culture of compliance.
• Network administration and IT support, including equipment to CCO.
• Updating or amending internal compliance policies and procedures as needed.
• Ensuring annual cybersecurity training is completed and office-wide employees are following the firm’s fraud and cybersecurity protocols and procedures.
• Office Duties and Equipment Maintenance
• Completing tasks associated with onboarding new employees.
• Implement new processes and software technology when firm adopts.
• Assist with other office maintenance responsibilities as assigned, including coordination with outside contractors.
• When the receptionist is unavailable, greet and direct clients and other office visitors, screen and route phone calls.
• Handle a variety of other administrative functions, as assigned, to aid CCO in firm management.
• Meet with CCO weekly or more as needed to keep CCO apprised of status.

Qualifications:

Skills and Qualifications:

• Ability to manage multiple tasks, prioritize effectively, and maintain a high level of accuracy.
• Advanced active listening and verbal and written communication skills. Proactive and responsive.
• Possess a phenomenal and keen eye for detail. Must be accurate, organized, and able to set priorities, and manage time appropriately in order to meet deadlines.
• Critical thinking and problem-solving acumen to identify and provide options and solutions to resolve issues for the CCO. Is analytical with exceptional planning skills.
• Keen focus on working closely with, delivering exceptional service, and building a trusting and supportive relationship with the CCO.
• Highl…