Executive Assistant

Manning Personnel Group, Inc. provided pay range

This range is provided by Manning Personnel Group, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$/yr - $/yr

A growing biotech in the Watertown, MA area is seeking an experienced Executive Assistant to support senior R&D leadership and help keep a fast-moving, global R&D organization running smoothly. Reporting to the President of R&D, this role partners closely with executives and cross-functional teams to drive organization, communication, and operational efficiency across the R&D function.

Key Responsibilities:

• Own complex calendar management, meeting coordination, and travel logistics for R&D leadership
• Prepare and organize materials for meetings, reviews, and presentations
• Serve as a trusted point of contact for internal and external stakeholders on behalf of R&D leaders
• Support R&D programs by tracking key milestones, deliverables, and follow-ups across project teams
• Coordinate team meetings and governance forums, including agendas, notes, and action items
• Maintain accurate documentation, files, and records within R&D document management systems
• Process expense reports and assist with tracking departmental budgets
• Plan and execute logistics for R&D events, workshops, conferences, and regulatory meetings
• Assist with onboarding new hires and provide backup coverage for other Executive Assistants as needed

Qualifications:

• 5+ years of experience supporting senior leaders, ideally in biotech, pharma, or life sciences
• Highly organized, detail-oriented, and comfortable managing multiple priorities
• Strong communication and relationship-building skills
• Proficient with Microsoft Office and common project management and expense tools
• Self-directed, adaptable, and effective in a collaborative, fast-paced environment

Compensation:

• $130k-160k range

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

• Executive

• Full-time

• Administrative

• Staffing and Recruiting
• Biotechnology Research
• Pharmaceutical Manufacturing

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