Executive Assistant

Join a dynamic biotechnology research organization as a vital partner in operational excellence. This high-impact role provides executive-level support to senior leaders, ensuring seamless calendar management, travel coordination, and expense reporting. Embodying discretion, organization, and proactive communication, you will help drive efficiency and enable strategic growth in a fast-paced, innovative environment.

• Manage complex calendars and coordinate meetings for VP-level executives and senior leadership
• Arrange travel logistics, accommodation, and itineraries
• Prepare and reconcile expense reports using tools like Expensify, Prendio, and Paylocity
• Handle correspondence, meeting materials, and documentation
• Act as a liaison between top executives and internal/external stakeholders
• Support departmental operations, vendor communications, and office logistics

• 3+ years supporting VP or higher-level executives
• Exceptional calendar management and organizational skills
• Proven experience with expense reporting and reconciliation
• Strong communication, interpersonal, and discretion skills
• Proficiency with Microsoft Office and Google Workspace

• Experience supporting biotech or life sciences companies
• Familiarity with tools such as Expensify, Prendio, and Paylocity
• Ability to adapt to a flexible, team-oriented environment

• Bachelor’s degree in related field
• Prior experience supporting multiple executives in a corporate or research setting

• Onsite role based in Watertown, MA (5 days/week)
• Ability to start immediately
• Comfortable supporting leadership across different time zones, including German-based executives
• High level of professionalism and ability to adapt in a changing organization

This contract opportunity offers the potential for long-term engagement and growth within a pioneering biotech firm, supporting senior leaders dedicated to advancing scientific innovation.