Administrative Assistant

The NASCENTechnology Administrative Assistant maintains office organization, maintains accurate records and databases, provides customer service both internally and externally, assists Accounting, and provides support to Sales.

• Office Management:
  Maintain office organization, order supplies, and oversee day-to-day administrative operations.
• Clerical Tasks:
  Manage correspondence, prepare reports, draft documents, and maintain filing systems.
• Communication Management:
  Answer phone calls, emails, and direct inquiries appropriately; serve as a point of contact within and outside the organization for customers, vendors, and corporate resources.
• Record Keeping:
  Maintain accurate records, databases, and confidential information.
• Support for Staff and Leadership:
  Assist managers or department heads with special projects, meeting preparation, travel arrangements and documentation.
• Sales and Customer Service:
  Greet visitors, respond to inquiries, confirm orders, and provide general support to clients and staff.
• Assist Accounting:
  Process transactions, reconcile bank and credit card statements, follow-up on overdue invoices, maintain inventory and petty cash records, and help prepare production reports.

• High school diploma with previous relevant experience; associate or bachelor’s degree preferred.
• Ability to prioritize tasks, meet deadlines, and manage multiple activities simultaneously.
• Excellent verbal and written communication skills to correspond effectively with colleagues, clients, and stakeholders.
• Familiarity with office software such as Microsoft Office Suite, email platforms, understanding of ERP system, and basic office equipment.
• Accuracy in data entry, document preparation, and handling confidential information.
• Ability to take initiative and resolve minor issues independently.
• Works collaboratively with diverse teams and supports the overall workflow

• Previous administrative or office support experience is preferred.
• Optional certifications such as Certified Administrative Professional (CAP) may be beneficial but not mandatory.

A significant portion of the workday is spent seated or could be done standing at desk or computer station; occasionally stand or walk to access files, meet with colleagues, or perform other tasks; handling packages or items under 40 pounds may occasionally be required.