Payroll Associate

Enjoy a career, packaged with care, whilst helping protect food, people and the planet. We are a key global provider of sustainable packaging solutions. We’re on a mission to make all packaging recyclable, reusable, or compostable. Every day, we ensure the hygiene and safety of food and drink for people around the world. We are Huhtamaki. You could be part of our vision.

Because it’s our talented people that make it happen. Our people on the shop floor producing innovative, sustainable products. Our people in our offices delivering excellence for our customers every day. It’s every one of us working together. We offer a place where you can feel safe, be supported, and make an impact so we can all focus on the future together.

We’re currently looking for a Payroll Associate at our Huhtamaki Plant in Waterville, Maine. We are looking for a detailed-oriented and dependable person who will be responsible for supporting the accurate and timely processing of payroll while providing excellent service to employees.

What you’ll be doing Process weekly payroll accurately and on time. Provide day‑to‑day support to employees and managers on a wide range of payroll-related matters.

Prepare weekly time and attendance data for hourly employees and submit it to the third‑party payroll provider. Ensure payroll practices comply with the union contract and company policies. Maintain accurate attendance and timecard records. Complete accounting tasks needed to transfer payroll data to the general ledger for operational reporting. Supports company audits as needed.

• 1. Processes payroll records weekly for all hourly employees, including W-4 information. Maintains calendar indicating scheduled pay increases. Process deductions related to employee benefits. Educate employees about direct deposit and paperless options.
• 2. Support Managers/Supervisors by reviewing weekly approved time to ensure compliance with union contracts. Works closely with supervisors to resolve discrepancies in terms of unclear arithmetic differences, authorized overtime, shift differentials, or reasons for absences, either paid or unpaid.
• 3. Enters hours and special pay or deductions on weekly payroll worksheets. Totals and balances worksheets against departmental information submitted by supervisors.
• 4. Makes any required changes to employee information such as change of address, withholding, or regular deductions. Support corporate and hourly employees for the processing of child support deductions, garnishments and requests for checks to appropriate recipients of these funds.
• 5. Arranges for special checks, such as advance vacation pay and other awards. Prepares manual payroll pay cards as required in case of payroll errors or terminations.
• 6. Captures and recoups deductions as needed when an employee experiences a leave of absence. Helps administer the STD/FMLA claims, payments and absences.
• 7. Research and processes grievances as needed
• 8. Tracks vacation time earned, calculates hourly rates used for vacation payments; and maintains holiday schedule and tracks banked activity.

• 1. Posts journal entries, reconcile balance sheet accounts, analyzes payroll data, and fulfills audit requests in support of the financial statements.
• 2. Supports the Human Resource and Senior Management teams as needed.

• Visual acuity (corrected) to read directions and prints and to inspect machined parts, product to ensure parts meet specifications.
• Manual dexterity is sufficient to operate machinery for precision work.
• Physical ability to do work requires frequent stooping, standing, squatting, bending, crawling, twisting, pushing, pulling, reaching and lifting of 50 pounds.
• Other…