Accounts Payable Facilitator - Ftc

Job Description

The team is part of the finance shared service which manages supplier invoices and queries across multiple regions and currencies. Ensuring the efficient processing of invoices and payments of up to 20,000 invoices annually, to meet both business and payment performance requirements.

The role responsibilities also include, managing invoice match exceptions, payment run reviews and approvals, supplier profile corrections and updates, and month end reconciliations. Some tasks have shared responsibility with the Manager, and additional ad hoc tasks will arise.

The role requires collaboration with stakeholders, such as the Accounts Payable Manager and immediate team colleagues, plus other Finance, Procurement and Supplier personnel, both locally and globally. External contact with suppliers is also required.

It will be key to develop good professional relationships with all stakeholders as well as:
Managing payment expectations;
Learning and understanding PAs People Soft purchasing accounting system and problem solving.

This role reports into the Accounts Payable Manager.

Task breakdown guide

50% - Invoice posting & matching to purchase orders

25% - Helpdesk / Query Resolution

15% - Process payment runs

5% - payment performance support

5% - Adhoc tasks

Hybrid working - our approach is to be in the office or on client site a minimum of 2 days per week. However, the actual time you spend and where you spend it will vary by role or assignment

Qualifications

• Great attention to detail, for timely, accurate approvals of important financial information.
• Excellent communication skills, to work with people at all levels, to manage and resolve queries internally and externally.
• Good organisation skills, ability to multi-task and experience with working to meet deadlines.
• Excellent team working skills, being open minded to varying point of views, and working with a can-do positive approach.
• Knowledge of People Soft and MS Excel would be beneficial, as would previous supervisory experience, although this is not compulsory, as the position is an opportunity for career development in this area for the right individual.

Additional Information

Life At PA encompasses our peoples' experience 's about how we enrich peoples’ working lives by giving them access to unique people and growth opportunities and purpose led meaningful work.

Our purpose guides how we work with our clients and our teams, and support our communities, to deliver insight and impact, solving the world’s most complex challenges. We're focused on building a workplace that values human difference and diverse mindsets, and a culture of inclusion and equality that unlocks the potential in our people so everyone can be their best self.

Find out more about Life at PA here.

We are dedicated to supporting the physical, emotional, social and financial well-being of our people. Check out some of our extensive benefits:

• Health and lifestyle perks accompanying private healthcare
• 25 days annual leave (plus a bonus half day on Christmas Eve) with the opportunity to buy 5 additional days
• Generous company pension scheme
• Opportunity to get involved with community and charity-based initiatives
• Annual performance-based bonus
• PA share ownership
• Tax efficient benefits (cycle to work, give as you earn)

We’re committed to advancing equality. We recruit, retain, reward and develop our people based solely on their abilities and contributions and without reference to their age, background, disability, genetic information, parental or family status, religion or belief, race, ethnicity, nationality, sex, sexual orientation, gender identity (or expression), political belief, veteran status, or any other range of human difference brought about by identity and experience.

We welcome applications from underrepresented groups.