Clinical Rota Admin​/HR Admin

Overview

We are looking for a detail-oriented and proactive Clinical Rota Administrator/ HR Administrator to join our administrative and management team. This is a key support role that combines elements of human resources administration with clinical rota coordination. The post holder will be responsible for maintaining accurate staff records, supporting recruitment processes, coordinating clinical rotas for 40+ clinical staff, and ensuring the efficient operation of our scheduling and HR systems.

• Administer and respond to requests for annual and other types of leave from clinical staff in line with practice policy.
• Maintain accurate records of annual leave, maternity leave, and other absences.
• Prepare, manage, and update clinical rotas for all sites using EMIS Web, ensuring appropriate cover is maintained.
• Contact locums and coordinate sessional cover where required.
• Work closely with the Systems Manager and clinical leads to identify and resolve rota or staffing issues promptly.
• Ensure timely loading and adjustment of appointment schedules and maintain accurate data entry.
• Highlight capacity issues to the Care Coordinator and escalate concerns appropriately.

• Maintain accurate and up-to-date employee records, including training, immunisations, DBS checks, and other compliance documentation.
• Support the recruitment process, including advertising roles, shortlisting, and onboarding.
• Assist with absence tracking, leave management, and updating HR systems.
• Work within the management team to ensure HR administrative processes run smoothly and efficiently.

A positive, flexible, and can-do attitude is essential, along with excellent organisational and communication skills. HR Admin or rota management experience is advantageous but not essential, as training will be provided.

Attenborough Surgery is a very busy, forward-thinking 5-partner, 19-salaried GP practice with a list size of approximately 33,000 patients. We operate across four surgery sites and are a single practice Primary Care Network. As a well-established training practice, we are recognised for our collaborative working, teaching, and commitment to staff development.