Transport Administrator

Our client, a family run plant hire business, is looking for a Transport Administrator to play a key role in supporting daily operations, meeting strict deadlines, and ensuring high standards across the department. You will bring strong organisation, attention to detail, and a proactive mindset to help keep our fleet and movements running smoothly.

• Plan and distribute work effectively across the department
• Raise movement orders for plant machinery, ensuring Movement Notifications (including STGO) are completed before delivery
• Keep internal systems updated with driver holidays and sickness
• Raise order numbers for parts and labour under guidance from the Transport Manager, Depot Manager, or Head of Transport
• Assist with planning all vehicle inspections and compliance events
• Complete, check and file all required departmental administration
• Support improvements to processes and standards within the Transport team
• Ensure health & safety requirements are consistently met and improved where possible
• Identify and report opportunities for cost savings within the department
• Provide Payroll with accurate weekly timesheets for all drivers
• Ensure vehicles are booked into major projects in line with client requirements
• Make daily ETA calls to customers to maintain strong communication and service levels

• Strong organisational skills and the ability to manage multiple priorities
• Excellent attention to detail with a proactive and enthusiastic nature
• A friendly, helpful approach and the ability to build strong relationships
• Strong PC literacy, including Word & Excel

• Knowledge of Microsoft Excel (intermediate level preferred)
• Basic understanding of plant and machinery

• A role with purpose and the opportunity to make an impact
• A collaborative and inclusive environment
• Ongoing learning and development opportunities
• £250 'Love to Learn' voucher each year to support your personal growth
• One Volunteer Day per year to support a cause important to you
• Subsidised gym membership… we'll cover 50% of your monthly cost (subject to criteria)
• 25 days holiday + bank holidays
• Enhanced maternity and paternity leave
• Mental health & wellbeing support programmes
• Regular team socials and events

Hours are 8am – 5.30pm, Monday to Friday.

Forward Assist Recruitment is an Equal Opportunities employer; we welcome applicants from all backgrounds.

Job Info

• Job Title: Transport Administrator
• Company: Forward Assist Recruitment
• Location: Watford, Hertfordshire
• Posted: Feb 10th 2026
• Closes: Mar 13th 2026
• Sector: Administration
• Contract: Permanent
• Hours: Full Time