HR Assistant II

HR Assistant II at Salud Para La Gente

Salud Para La Gente (Salud) is a mission‑driven non‑profit organization that provides high‑quality, comprehensive healthcare to underserved low‑income communities in the Monterey Bay area, including residents of Santa Cruz and Monterey Counties. Founded in Watsonville in 1978 as a storefront “free clinic,” and with national acknowledgement of the importance of access to health services, it became a Federally Qualified Community Health Center (FQHC) in 1992.

Today, Salud is a network of 11 primary‑care clinics with over 400 employees. We ensure access to high‑quality healthcare to patients of all ages and backgrounds without regard to insurance or ability to pay. We offer a competitive salary and benefits package and a rewarding work environment that values service, excellence, innovation and compassion.

• With supervision, provides general administrative support including preparation of correspondence, forms and reports, scheduling meetings, processing confidential reports and documents.
• With supervision, provides general support for the recruitment process including assisting with candidate interviews, preparation of interview documentation and administration of pre‑employment tests, scheduling, ATS processing, reference and education checking, background checking, scheduling physical exams, TB tests and other duties as necessary.
• With supervision, provides general support for the orientation process including notifications to various departments regarding new employees, assistance with the orientation packet, scheduling the orientation presentations, assisting with meetings, inputting new employee data and arranging lunch for new employees.
• With supervision, provides general support for leave management, benefit administration, workers’ compensation and HR procedures and policies.
• With supervision, provides assistance in the employee performance process including notification to managers, monitoring responses and filing finalized evaluations.
• Timely establishes and maintains personnel files, employee data, recruitment relations records, files, correspondence and reports in an accurate and organized manner.
• Assists in the maintenance of the HRIS database including accurate and timely processing of new employees and of Personnel Action Forms (PAF) regarding changes in employee status, payroll and benefits.
• Assists in processing reports regarding evaluations, and all documentation requiring updating.
• Assists in gathering data and organizing statistical information for various purposes.
• Assists in obtaining documentation and updating files and HRIS data.
• Monitors HR emails and promptly responds or directs to the appropriate person for response.
• Opens and sorts department mail and ensures that it is delivered to appropriate person.
• Answers, screens and properly directs HR Department phone calls.
• Promptly responds to and appropriately directs questions from managers, employees and outside individuals.
• Manages sensitive and confidential matters concerning employees, employee relations, organizational changes, and pay issues.
• Maintains a high level of discretion and confidentiality.
• Performs other duties as assigned.

The ideal candidate will embrace our mission to provide high‑quality health care to patients of all ages, possess excellent verbal and written communication and problem‑solving skills, and be familiar with human resources activities.

• High school diploma or GED.
• At least two years’ experience in Human Resources.
• Demonstrated ability to maintain a high level of discretion and confidentiality.
• Proficient in Microsoft Office Suite:
  Word, Excel, PowerPoint and Outlook.
• Valid CA driver’s license and current vehicle insurance; must be able to travel to various clinic sites.
• Strong interpersonal, organizational and communication (written and oral) skills.
• Ability to communicate effectively and respectfully with people from different racial, ethnic and cultural groups.
• Ability to maintain effective and cooperative working relationships with employees and the public.
• Knowledge of proper grammar, spelling, punctuation and correspondence format.
• Knowledge…