HR Assistant II

Description

Salud Para La Gente (Salud) is a mission driven non‑profit organization that provides high quality, comprehensive healthcare to underserved low‑income communities in the Monterey Bay area, including residents of Santa Cruz and Monterey Counties. Salud began in Watsonville 1978 as a storefront “free clinic,” and with a national acknowledgment of the importance of access to health services, in 1992 it became a Federally Qualified Community Health Center (FQHC).

Today Salud is a network of 11 primary care clinics with over 400 employees. We ensure access to high quality healthcare to patients of all ages and backgrounds without regard to insurance or ability to pay. We offer a competitive salary and benefits package and a rewarding work environment that values service, excellence, innovation and compassion.

We are seeking an experienced, organized and detail‑oriented Human Resources Assistant to serve as a member of the HR team to provide administrative support in all areas of the department.

Responsibilities include, but are not limited to, the following:

• With supervision, provides general administrative support including preparation of correspondence, preparation of forms and reports, scheduling meetings, processing confidential reports and documents.
• With supervision, provides general support for the recruitment process including assisting with candidates interviews, including preparation of interview documentation and administration of pre‑employment tests, scheduling, ATS processing, reference and education checking, background checking, scheduling physical exams, TB tests and other duties as necessary.
• With supervision, provides general support for the Orientation process including notification to various departments regarding new employee, assistance with the orientation packet, scheduling the orientation presentations, assisting with the meetings, inputting new employee data and arranging for lunch for new employees.
• With supervision, provides general support for leave management, benefit administration, workers compensation and HR procedures and policies.
• With supervision, provides assistance in employee performance process including notification to managers, monitoring response and filing finalized evaluations.
• Timely establishes and maintains personnel files, employee data, recruitment relations records, files, correspondence and reports in an accurate and organized manner.
• Assists in the maintenance of the HRIS database including accurate and timely processing of new employees and of Personnel Action Forms (PAF) regarding changes in employee status, payroll and benefits.
• Assists in processing reports regarding evaluations, and all documentation requiring updating.
• Assists in gathering data and organizing statistical information for various purposes.
• Assists in obtaining documentation and updating files and HRIS data.
• Monitors HR emails and promptly responds or directs to the appropriate person for response.
• Opens and sorts department mail and ensures that it is delivered to appropriate person.
• Answers, screens and properly directs HR Department phone calls.
• Promptly responds to and appropriately directs questions from managers, employees and outside individuals.
• Manages sensitive and confidential matters concerning employees, employee relations, organizational changes, and pay issues.
• Maintains a high level of discretion and confidentiality.
• Performs other duties as assigned.

The ideal candidate will embrace our mission to provide high quality health care to patients of all ages, possess excellent verbal and written communication and problem solving skills, and be familiar with human resources activities.

Requirements

MINIMUM REQUIREMENTS

• High school diploma or GED
• At least two years’ experience in Human Resources*
• Demonstrated ability to maintain high level of discretion and confidentiality
• Proficient in Microsoft Office Suite:
  Word, Excel, PowerPoint and Outlook.
• Valid CA driver’s license and current vehicle insurance; must be able to travel to various clinic sites.

MINIMUM QUALIFICATIONS

• Strong interpersonal, organizational and communication (written and oral) skills.
• Ability to communicate…