Payroll Supervisor
Job in
Watsonville, Santa Cruz County, California, 95076, USA
Listing for:
Salud Para La Gente
Full Time
position
Listed on 2026-01-12
Job specializations:
-
Finance & Banking
Bookkeeper/ Accounting Clerk
-
Administrative/Clerical
Bookkeeper/ Accounting Clerk
Salary/Wage Range or Industry Benchmark: 80000 - 100000 USD Yearly
USD
80000.00
100000.00
YEAR
Job Description & How to Apply Below
Description
Under the supervision of the Controller, this position is responsible for payroll processing functions.
DUTIES & RESPONSIBILITIES:Supervises daily Payroll activities to maintain optimal departmental performanceEnters employee data into computerized payroll system (Ascentis) including all data and information related to new hires and terminations;Processes and reconciles all pay-related information into payroll systems, including garnishments and deductions;Prints amortization schedules for new 401K Loans out of Newport website, enters new deductions in Ascentis and keeps track of balances.Reviews and approves all changes submitted by HR/Employees in Ascentis.Makes timesheets corrections within Timekeeper to reconcile payroll.Communicates with supervisors/employees about any discrepancies in timesheets and requests corrections.Prorates salary as needed for salary employeesReviews Hours Summary Report and after all timesheets are reconciled, exports data from Timekeeper to Ascentis Payroll and verifies totals.Updates and verifies sick and PTO accruals balance and makes corrections as needed in Timekeeper and exports data to Ascentis Payroll.Inputs retroactive payments, additional hours and on call earnings for providers, enters OB payments, and on call earnings for IT employees.Reviews union dues and modifies deduction accordingly based on union structure.After reconciling Ascentis Payroll and Novatime, transmits payroll data to Ascentis.Emails CFO to request funds to cover payroll expenses.Receives payroll from Ascentis and makes final corrections. Creates manual checks if necessary.Sorts payroll checks/paystubs in appropriate order, prepares and gives them to Confidential Messenger for distribution to all different locations.Works in coordination with Finance Assistant to process and request vouchers and appropriate signatures for 401K/457B as well as payments for other employee with holdings and union deductions.Downloads CSV journal entry and makes appropriate edits before importing into MIP/Abila accounting software.Collaborates with Finance Assistant in updating sick, PTO and CME reports after completing payroll.Oversees the GL Accountant with regard to updates to Employee Leave of Absence Excel spreadsheet for employees on leave and employees with missed payments.Communicates with HR about missed payments for employees on leave and how to collect.Imports 401K and 457B contributions to retirement vender Newport every two weeks, one week after payday.Updates CME balances in Timekeeper for eligible employees once they have 6 months of employment.Oversees GL Accountant and Finance Assistant work in relation to payroll.Provides Ascentis training to staff as needed.Processes final and manual checks as requested.Oversees payroll account check register for bank balances and communicates this to Controller/CFO.Works together with Controller to provide payroll records for Audits throughout the year.Provides documents as requested to HR department such as but not limited to copies of timesheets, last day work for employees, employment verification and workers compensation reports.Creates new job titles as requested by HR Department.Produces timesheet audits as requested.Updates CME balances and Holiday Schedules in Ascentis/Timekeeper on a yearly basis.Updates 401K and 457B schedule for 401K audit annually.Develops, implements, and maintains all necessary administrative tasks efficiently and on time, including filing, archiving, and data maintenance and recording.Maintains confidentiality of all employee data and departmental information.Communicates directly with Controller regarding all payroll needs and priorities.Maintains open channels of communication with Staff; responds to employee inquiries and requests for information including, but not limited to; their pay, deductions, PTO, and sick-time accrual.Works in coordination with Accounts Payable Clerk to keep up with updates.Able to work in a high stress environment.Prioritizes work continuously to accommodate for changes.Able to work long shifts, weekends and on holidays as required to meet deadlines.Ensures a productive work…
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