Senior Administrative Coordinator

Our client, a rapidly expanding biotechnology research firm, is seeking a highly experienced Senior Administrative Coordinator to oversee and enhance its administrative operations in Paarl, Western Cape . This pivotal role demands a proactive individual with exceptional organizational prowess and a strong understanding of corporate administrative functions. You will be responsible for managing complex schedules, coordinating inter-departmental communications, supervising administrative support staff, and ensuring the efficient flow of information and resources within the organization.

This position offers a fantastic opportunity to contribute to cutting-edge research and development in a growing company. The ideal candidate possesses strong leadership qualities, a keen eye for detail, and a commitment to maintaining high standards of operational excellence. We are looking for someone who can drive efficiency and provide strategic administrative support.

• Coordinate and manage complex administrative processes and systems across the organization.
• Supervise and provide guidance to a team of administrative staff, fostering professional development.
• Manage executive calendars, travel arrangements, and meeting logistics for senior management.
• Develop and implement administrative policies and procedures to improve efficiency.
• Oversee the management of office supplies, equipment, and vendor relationships.
• Liaise with various departments to ensure smooth cross-functional collaboration and communication.
• Maintain confidential records and ensure compliance with company policies and regulatory standards.
• Assist in budget preparation and monitoring for administrative expenditures.
• Support the planning and execution of company-wide events and initiatives.
• Proactively identify and resolve administrative challenges to ensure optimal operational flow.

• A relevant tertiary qualification in Business Administration, Management, or a related field.
• A minimum of 6-8 years of progressive experience in a senior administrative or coordination role.
• Demonstrated experience in supervising and leading administrative teams.
• Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management or CRM software is highly desirable.
• Excellent written and verbal communication skills, with strong interpersonal capabilities.
• Proven ability to handle sensitive information with discretion and professionalism.
• A proactive approach to problem-solving and a commitment to continuous improvement.
• Experience in budget management and vendor negotiation is a plus.
• Ability to work independently and contribute effectively within a team structure.

Our client offers a competitive annual salary, commensurate with the experience and responsibilities of this senior role. In addition to a strong base salary, employees benefit from performance-based bonuses, comprehensive health insurance coverage, and a generous retirement fund contribution. The role is based in our modern facility in Paarl, Western Cape , providing a stimulating and professional work environment. Our client is dedicated to fostering employee growth through ongoing training programs and clear pathways for career advancement.

This is an excellent opportunity to make a significant impact in a thriving research-focused organization.