Office Assistant

Opportunities at Parishes in the Archdiocese of Chicago

Description:

ARCHDIOCESE OF CHICAGO POSITION DESCRIPTION

Title: Office Assistant

Reports to: Office Manager

Schedule: Part-time. (8am-1pm M-F preferred)

Salary: $17/hour

Basic Functions:

The Parish Office Assistant serves as the welcoming face of the parish office, providing courteous and professional assistance to visitors, parishioners, and staff. The Office Assistant maintains confidentiality, and creates a warm, welcoming environment that reflects the parish's mission and values.

• Answer and transfer phone calls, directing inquiries and assisting parishioners and other parish guests as needed.
• Record Mass intentions and print weekly list of intentions including Prayers of the Faithful.
• Accurately record parishioner donations in the parish database and update parishioner information as needed to ensure accuracy.
• Handle routine payments for Mass intentions, church celebrations, and donations.
• Maintain parish records by updating sacramental records and providing copies when requested.
• Coordinate with clergy to schedule baptisms, weddings, and funerals, ensuring all arrangements are properly organized and communicated.
• Assist various administrative tasks, including distributing correspondence, copying, scanning.
• Maintain availability and presence in reception area.
• Understands and complies with all Virtus requirements.
• Assists with additional tasks and responsibilities as needed, including supporting other departments, contributing to event coordination, and handling various administrative duties to ensure smooth day-to-day operations.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs.

Information about our benefit programs is available

This position is a non-benefits eligible part-time position.

This position offers an hourly rate of $17/hr.

This job is eligible for an annual increase based on cost of living or merit.

Education Preferred: High School graduate

Experience

Required:

Ability to communicate, good observational skills. Must be responsible, cordial, punctual.

Skills Required: Sense of responsibility; knowledge of church sacraments, honest and trustworthy. Fluent in speaking and writing Spanish.

Skills Preferred: Good communication and phone skills, proven experience with Microsoft Word, Excel, Teams.

Physical Activity: Lifting and carrying items.

Other

Required:

Must demonstrate understanding, respect and support for Catholic Church teaching, mission and values.

Special Directions:

Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”

External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”