Training Coordinator

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Job Title: Training Coordinator

Location: Waukegan, IL – Onsite – local candidates only

Period: 08/19/2024 to 07/25/2025 – possibility of extension

Hours/Week: 40 hours – hours over 40 will be paid at time and a half

Rate: $35 – $38/hour

Contract Type: W-2 only

Scope Of Services

The Training Coordinator provides Learning Management System (LMS) software support in accordance with requirements specified per U.S. Food and Drug Administration (FDA), company Standard Operating Procedures (SOPs), and Detailed Work Instructions (DWIs). Assists managers in determining training needs and requirements. Utilizing the LMS software system, identifies, creates, and tracks training for any department. Takes initiative to ensure work is done accurately and completely.

Applies existing work methods to known situations, handling typical daily issues previously identified, and must be able to recognize when it is too complex and beyond their capability in order to defer to more advanced level personnel to assure projects are finished in a timely manner.

Role, Responsibilities, And Deliverables

• Assist departments in defining training requirements and determining timelines.
• Work closely with department managers to ensure training is available when needed and completed when required.
• Set up audiences, certification trainings, courses, versional documents, and track in-class, online, onsite and offsite training.
• Develop, run, and distribute reports as scheduled or upon request for management and/or audit use.
• Manage the process that assigns courses to employees.
• Determine percentage of training successfully completed and inform managers when their training is complete and documents can be released in Team Center (TcE).
• Input content into LMS using pre-determined organizational structure and naming conventions.
• Maintains regular, reliable, and predictable attendance. Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments. Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors.
• Performs other essential functions and responsibilities as determined by the Company from time to time.
• Work additional hours, days, or schedules (including other shifts, weekends, and/or holidays), if directed.
• Remains current on software changes and developments in field(s) of expertise.
• Resolves and/or facilitates resolution of problems, with more complex issues being referred to more advanced level personnel.
• Performs related functions and responsibilities, on occasion, as assigned.
• Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements.
• Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments. Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors.
• Performs other related duties and responsibilities, on occasion, as assigned.

• High school diploma or other specialized training/equivalent related experience.
• Associate’s or Bachelor’s degree in Business Administration or a related field, preferred.
• A minimum of 6 months of progressively more responsible experience using applications such as LMS, MS Office, database software, Adobe software, Captivate, SharePoint, online training module software, or the equivalent is required.
• Requires knowledge and a demonstrated understanding of all aspects of the job; knowledge of the practices and procedures of the function, company products, policies, and programs.
• Incumbents are required to work cooperatively, respectfully and productively with others, and be able to create and maintain a good rapport with all…