Office Associate

Position: OFFICE ASSOCIATE
Job

Requisition

Opening Date: 12/29/2025

Closing Date: 01/12/2026

Agency:
Department of Human Services

Class

Title:

OFFICE ASSOCIATE - 30015

Skill Option:
Keyboarding

Bilingual Option:
None

Salary:
Anticipated Salary: $4,004 - $5,245 per month ($48,048 - $62,940 per year)

Job Type: Salaried

Category:
Full Time

County:
Lake

Number of Vacancies : 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Developmental Disabilities is seeking to hire an Office Associate for the Kiley Developmental Center located in Waukegan, Illinois to perform complex clerical support functions for the Training Department. Performs secretarial duties which requires knowledge of Division of Developmental Disabilities policies and procedures as they pertain to the Training Department. Serves as receptionist. Coordinates the scheduling of training classes with key facility staff.

Organizes, maintains and updates filing system. Serves as co-editor of facility's quarterly newsletter, gathers information, and sets lay out.

Essential Functions

* Utilizing a computer, performs secretarial duties which requires knowledge of Division of Developmental Disabilities policies and procedures as they pertain to the Training Department.

* Serves as office receptionist.

* Coordinates the scheduling of training classes with key facility staff, coordinates in-service training workshops and seminars, arranges accommodations and prepares vouchers for guest speakers.

* Organizes, maintains and updates filing system, in absence of supervisor, signs memorandums or other documents, maintains accurate records of video equipment, films and other training materials and supplies, orders and maintains office equipment, assists with computer and office equipment purchases.

* Performs other duties as required or assigned that are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

* Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience.

* Requires the ability to keyboard at forty-five (45) wpm.

Conditions of Employment

* Requires the ability to utilize office equipment, including personal computers.

* Requires the ability to work after business hours, weekends and holidays.

* Requires the ability to…