Accounting Assistant

Michael Best is seeking an entry level
, driven, and organized Accounting Assistant
! The Accounting Assistant is responsible for completing administrative and transactional accounting tasks for the Finance & Accounting Department, including vendor statement reconciliations, cash receipts, bank reconciliations, check processing, invoice routing, and payment support. Reporting to the Accounting Manager, this role supports accurate, timely, and service-oriented accounting operations by maintaining accounting inboxes, entering financial transactions, coordinating vendor and client payment activity, supporting audit requests, and collaborating with billing, payroll, collections, and accounts receivable teams in support of Finance & Accounting, Accounts Receivable, Billing, Payroll, Collections, vendors, clients, and all firm offices.

This role is based in the Waukesha office and supports Finance & Accounting administrative workflows, vendor statement reconciliations, monthly bank reconciliations, annual bar dues renewals, cash receipts, returned checks, unclaimed property research, audit requests, client payment links, invoice uploads, approval routing, deposits, check requests, and special projects.

• Monitor certain internal and external-facing accounting team mailboxes.
• Assist the team in performing monthly bank reconciliations.
• Assist with annual bar dues renewals.
• Enter financial transactions into internal databases.
• Research unclaimed property and returned checks.
• Perform vendor statement reconciliations and correspond with domestic and international vendors to facilitate payment.
• Process check requests for all 19 offices as needed.
• Assist the Accounts Receivable team with entering cash receipts.
• Send client payment links via credit card processing software.
• Upload invoices into expense management software and route invoices to ensure appropriate approval is obtained before payment is processed.
• Work collaboratively with the billing, payroll, and collections teams to meet internal and external client needs.
• Perform additional duties and special projects as needed.

• Use internal accounting databases to enter financial transactions accurately and timely.
• Use expense management software to upload invoices and route approvals before payment processing.
• Use credit card processing software to send client payment links.
• Maintain organized documentation related to vendor statements, bank reconciliations, audit requests, returned checks, unclaimed property, check requests, deposits, cash receipts, and invoice approvals.
• Follow established Finance & Accounting processes for mailbox monitoring, transaction entry, reconciliation support, payment routing, and interdepartmental coordination.

• Identify opportunities to improve accounting mailbox workflows, vendor reconciliation tracking, invoice approval routing, transaction entry, and payment support processes.
• Use attention to detail, process discipline, and follow-through to support accurate accounting records and timely payment activity.
• Escalate issues when information is missing, approvals are delayed, vendor discrepancies arise, or payment timing may be affected.
• Support clean audit responses and organized accounting documentation through consistent recordkeeping.
• Contribute to efficient Finance & Accounting operations through collaboration, accuracy, and responsive internal client service.

• This position is based in the Waukesha office
• High school diploma or equivalent required.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience in accounting, finance, accounts payable, accounts receivable, administrative support, or related…