Administrative Associate Ii - Facilities
Job in
Waukesha, Waukesha County, Wisconsin, 53188, USA
Listing for:
Winnebago County, Wisconsin
Full Time
position
Listed on 2026-10-09
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Office Assistant, Data Entry
Salary/Wage Range or Industry Benchmark: 19.25 - 21.39 USD Hourly
USD
19.25
21.39
HOUR
Job Description & How to Apply Below
ADMINISTRATIVE ASSOCIATE II - FACILITIES
Admin. Assoc. II - Facilities
POSITION TITLE
Administrative Associate II
LOCATION
County Maintenance Facility
HIRING RANGE
$19.25 - $21.39/Hr.
STATUS
Full-time
HOURS PER WEEK
40
WORK HOURS
7am – 3pm
DEPARTMENT
Facilities and Property Management
PAY BASIS
Hourly
PURPOSE AND SUMMARY
Provides secretarial and clerical assistance to the Facilities Department.
ESSENTIAL FUNCTIONS
Serves as receptionist, receiving guests, answering the telephone, screening and routing calls, and distributing mail.Types and files documents, performs bookkeeping and record keeping. Keeps office equipment ready to use. Orders office supplies. Maintains security system records and generates reports. Assigns and administers security cards.Processes work orders from County departments on a specialized software system.ADDITIONAL ESSENTIAL DUTIES
Maintains the electronic /access-card system and related reports.Records, maintains and processes electronic employee timecards. Keeps records of employee vacations and other leaves of absence. Verifies timecard entries against departmental records and communicates with Payroll.Maintains, orders, stocks, and distributes supplies.Maintains employee records and forwards related paperwork to Human Resources.Processes purchasing documents, including requisitions, specifications, and forwards related paperwork to the Finance Department.Maintains departmental files, including cleaning/maintenance records, materials‑safety data sheets and book, hazardous chemicals inventory, indirect cost reports, and employee work records.Takes minutes of Facilities and Property Management Committee meetings.Maintains the department’s key inventory.Orders office supplies. Receives shipments and reconciles purchase and delivery amounts.Performs other related duties as may be assigned.WORK RELATIONSHIPS
Reports to Director of Facilities.Works with Facilities and Grounds Manager, Accounting Associate, Maintenance Supervisors, other Facilities and County employees, and the public.REQUIRED EDUCATION, EXPERIENCE, TRAINING, AND CERTIFICATION
High school diploma.Some related office experience.KNOWLEDGE, SKILLS, AND ABILITIES
General knowledge of office terminology and bookkeeping practiceAbility to work under limited supervision and maintain confidentiality. Considerable ability to effectively organize work.Ability to type accurately at a rate of 45 words per minute.Ability to file information properly and consistently.Ability to work effectively with frequent interruptions, changing priorities and in emergencies.Ability to handle money and work accurately with figures.Computer skills including familiarity with Microsoft Office applications and ability to learn specialized software.Ability to take complete and accurate minutes of committee meetings.Ability to establish and maintain effective working relationships and deal cordially with the public.PHYSICAL REQUIREMENTS
Ability to perform most work from a sedentary position.Ability to function in situations encountered in a normal office setting.Ability to use standard office equipment including telephone, computer, printer, photocopier, and scanner.Ability to frequently bend, stoop, climb, and lift during a shift.Ability to lift items up to 50 lbs. on occasion.Ability to perform work from a standing or walking position throughout a shift.
Position Requirements
10+ Years
work experience
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
