Administrative Assistant

# Administrative Assistant Hot JobWELS-CMM - Waukesha, WI 53188## Description
** SUMMARY
* * Provides administrative, editorial, and logistical support for the church cohort of WELS Congregational Services (CS). Reports to the Congregational Services Operations Officer, who coordinates assignments and priorities across the cohort.
** ESSENTIAL DUTIES AND RESPONSIBILITIES
** include the following.
* Edits, proofreads and formats resources, reports, correspondence, and presentations; checks accuracy, clarity, and consistency before staff review.
* Assists with workshops, consultations, programs, and meetings, including scheduling, registration, participant communications, and preparation of materials.
* Orders supplies; prints, copies, collates, and assembles packets and mailings; packs and ships materials; maintains workshop supplies and inventory.
* Formats, schedules, and posts approved resources and devotions to designated websites and communication channels.
* Responds to routine inquiries, routes incoming mail and requests, and follows up with congregations, presenters, and participants.
* Maintains organized electronic and paper files, contact lists, and program records; enters data and prepares routine reports.
* Prepares invoices, reimbursement requests, and honorarium paperwork, and maintains supporting records according to established procedures.
* Works cooperatively with CS staff and communications and technology teams to meet deadlines; performs other duties assigned by the Operations Officer.
*** These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required to perform this job.  Other duties may be assigned.***## Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* Strong editing, proofreading, and formatting skills; close attention to grammar, accuracy, and consistency
* Proficiency with Word, PowerPoint, Excel, and Outlook; ability to produce professional documents and correspondence
* Ability to organize competing assignments, meet deadlines, and communicate workload needs
* Strong interpersonal skills, sound judgment, and discretion with confidential information
* Ability to work independently and collaboratively on editorial work and routine office tasks
* Accuracy with records, data entry, reports, and routine financial paperwork
* Ability to learn website tools and synod databases and adapt to changing CS needs
** EDUCATION AND/OR EXPERIENCE
** Associate Degree or equivalent; or three or more years related experience and/or training; or equivalent combination of education and experience as an administrative assistant.