Assistant Director of Alumni Reunions and Awards

Location: 1, Waukesha, WI, ATSCount

Job Category: Advancement, Alumni Engagement

Employee Type: Administrative Staff

At Carroll University, we are committed to identifying and employing strategies to support our goal to be and remain a socially just organization. Rooted in the Presbyterian (U.S.A.) heritage, we respect all aspects of diversity, embrace the practice of equity, expect inclusion, and embrace belonging throughout our community. Therefore, we seek applicants who can demonstrate their understanding of justice and who can inspire our increasingly diverse student population.

The Assistant Director of Alumni Reunions and Awards is responsible for assisting in the creation, development, implementation, management and evaluation of alumni programs and events designed to engage alumni and foster relationships on behalf of Carroll University.

• Plan and implement an annual calendar of programs and activities which develop strong institutional affiliation with Carroll University alumni. This includes, but is not limited to, Homecoming, Reunion & Family Weekend, the Distinguished Alumni Awards Event, on-campus and local events and regional events.
• Serve as the lead for the coordination and management of Homecoming, Reunion & Family Weekend and Alumni Class Reunions, collaborating with campus partners, external vendors and other alumni engagement and development team colleagues.
• Support and coordinate a strong annual reunion program, in collaboration with other alumni engagement team members and development colleagues, utilizing alumni volunteers to build participation for their milestone reunions and strengthen university affiliation.
• Coordinate and execute the Distinguished Alumni Award (DAA) process and event in partnership with the Distinguished Alumni Award Committee of the Alumni Council. This includes but is not limited to soliciting award nominations, facilitating the selection process, communication with DAA applicants and selected recipients and management and execution of the event.
• Assist the Executive Director in supporting the Alumni Council, including attending meetings and serving as the lead staff resource for the Distinguished Alumni Award Committee and other provisional committees as needed.
• Coordinate, plan and staff regional alumni events as assigned.
• Build alumni events in our system, utilizing various platforms.
• Assist in creating, editing and managing all alumni email communications.
• Assist the alumni team with regularly editing email communications, the online alumni monthly newsletter and all other alumni communications including but not limited to: invitations, letters, F1
  
  RST magazine, etc.
• Assist in managing the alumni email inbox as needed and respond to alumni inquiries accordingly. Also, assist the alumni team with managing alumni office phone calls.
• Create, with the alumni engagement team, an annual strategic operating plan which includes established measurable goals, a calendar of events, communication and messaging plan to alumni and an anticipated budget.
• Attend and assist in the facilitation of all alumni events as needed. Nights and weekends will be required. Travel as needed and provide appropriate support to associated programs and events.
• Assist the Executive Director and other Advancement staff with activities as they specifically relate to the cultivation and stewardship of alumni.
• Perform other duties as requested, delegated or assigned.

• Bachelor's degree required.
• Three to five years of related experience in a similar position for a non-profit organization, preferably in higher education.
• Event planning experience required.
• Strong written, interpersonal, and oral communication skills required.
• Availability for frequent evening and weekend work required.
• Preference will be given to experience in creating and developing thoughtful alumni programs and activities and experience in coordinating volunteers.
• Knowledge of Microsoft Windows, Excel, Word, PowerPoint, and Outlook.
• Experience in Blackbaud programs such as Raiser's Edge and Net Community are a plus.

• Ability to clearly articulate, support and advance the mission of Carroll University.
• Strong presentation skills and comfort with public speaking.
• Strong interpersonal and organizational skills and an aptitude for working with people of different ages and temperaments.
• Ability to work effectively with people regardless of their age, gender, race, sexual orientation, ethnicity,…