Office Coordinator-Bookkeeper

Office Coordinator‑Bookkeeper Assistant

Location: Waunakee, WI

The Office Coordinator‑Bookkeeper Assistant will provide comprehensive support to management and the accounting team by managing front‑desk operations, maintaining financial records, and ensuring accurate and timely processing of transactions.

• Handle routine administrative duties for management.
• Serve as a team player with strong communication skills and a keen eye for detail.
• Maintain excellent organization, prioritize tasks, and adapt to changing priorities in a fast‑paced environment.
• Confidentially handle sensitive information; create correspondence and assist with preparing customer agreements and documents.
• Manage front‑desk area and provide general staff support.
• Work closely with the Accounting Manager on accounts receivable, accounts payable, purchasing, and other accounting duties using Quick Books and an ERP system.
• Operate accounting software to record, store, and analyze financial information.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper coding.
• Comply with federal, state, and company policies, procedures, and regulations.
• Operate 10‑key calculators, typewriters, and copy machines to perform calculations and produce documents.
• Receive, record, and bank cash, checks, and vouchers.
• Perform financial calculations such as amounts due, interest charges, balances, discounts, equity, and principal.
• Reconcile records, report discrepancies, and maintain accurate ledgers.
• Perform general office duties including filing, answering telephones, and handling routine correspondence.
• Access computerized financial information to answer general and specific account questions.
• Classify, record, and summarize numerical and financial data to compile and maintain financial records using journals, ledgers, and computers.
• Debit, credit, and total accounts using computer spreadsheets and specialized accounting software.
• Match order forms with invoices and record necessary information.
• Perform personal bookkeeping services.
• Prepare bank deposits, verify and balance receipts, and send cash, checks, or other payments to banks.
• Calculate and prepare checks for utilities, taxes, and other payments.
• Reconcile bank transaction records and compare computer printouts to manual journals to verify matches.
• Transfer details from separate journals to general ledgers or data processing sheets.
• Generate bills, invoices, statements, and other financial documents in accordance with established procedures.
• Calculate costs of materials, overhead, and other expenses based on estimates, quotations, and price lists.
• Prepare purchase orders and expense reports; maintain inventory records.

• Associate degree in Accounting or one year of accounts payable or bookkeeping experience preferred.
• 1+ years of accounting experience required.
• Proficiency in Microsoft Word and Excel with the ability to learn new software quickly.
• Excellent administrative writing and grammar skills.
• Strong numerical, analytical, and problem‑solving abilities.
• Excellent time management, organization, and attention to detail.
• Knowledge of Quick Books, Office
  365, and other ERP systems.
• Dependable, professional, and confidential.
• Independent and a great team player.

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