Accounts Payable & Cancellation Specialist

Are you organized, detail-oriented, and someone who enjoys keeping things accurate and running smoothly?

Kocourek Automotive is looking for an Accounting & Cancellation Specialist to join our team!

In this role, you’ll support our accounting office by processing vendor invoices, managing accounts payable, and handling product cancellations and refunds. You’ll work with customers, lenders, product providers, and dealership team members to ensure transactions are processed accurately and efficiently.

If you enjoy working with numbers, solving problems, and staying on top of details, we’d love to hear from you!

Accounts Payable

• Review, code, and enter vendor invoices accurately and timely.
• Verify invoices, supporting documentation, and required approvals.
• Reconcile vendor statements, research discrepancies, and follow up on outstanding items.
• Prepare payments according to dealership procedures and payment schedules.
• Maintain accurate records and assist with month-end accounting tasks.

Product Cancellations & Refunds

• Process cancellations for service contracts, GAP coverage, maintenance plans, and other eligible products.
• Review cancellation requests and supporting documentation for accuracy and completeness.
• Submit cancellation requests to product providers and track them through completion.
• Verify refund amounts and coordinate payments to customers or lien holders, as applicable.
• Communicate with customers, lenders, product providers, and dealership departments to resolve questions and missing information.
• Maintain accurate cancellation logs, refund records, and supporting documentation.

• Strong attention to detail and a commitment to accuracy.
• Excellent organization and the ability to manage multiple priorities.
• Clear communication skills and a professional, customer-focused approach.
• Comfort using computers, spreadsheets, accounting software, and electronic records.
• The ability to handle confidential financial and customer information responsibly.
• A dependable, proactive approach with strong follow-through.

Preferred Qualifications

• Experience in accounts payable, bookkeeping, or an accounting office.
• Previous automotive dealership or dealership accounting experience.
• Familiarity with dealership management systems and product cancellations.

You’ll have the opportunity to contribute to an important part of our dealership operations, work with a variety of departments and business partners, and use your accounting and organizational skills in a role where accuracy matters.

Kocourek Automotive is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, sex, national origin, age, disability, or any other basis prohibited by federal, state, or local law.