Administrative Assistant

Overview

Administrative Assistant II role at UW School of Medicine and Public Health. Provides administrative and logistical support for the UW-Madison Physician Assistant Program to assist prospective and current students, faculty, staff, and guests. Serves as the first point of contact at the UW Stevens Point - Wausau campus, triaging inquiries in person, by phone, and by email. Requires excellent administrative, organizational, communication, and customer service skills.

Collaborative individuals who can think on their feet are encouraged to apply.

• Schedule:
  
  Monday - Friday, 8:00am-4:30pm, or as determined with your supervisor
• Work location:
  
  Onsite at a designated campus location

• Identifies program needs, contributes to the development of unit workflows, schedules logistics, and secures resources for meetings, events, and interviews
• Coordinates program components, evaluates program effectiveness, and provides recommendations for improvement
• May supervise the day-to-day activities of one or more academic programs and resolves issues to meet unit goals
• Uses independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events

School of Medicine and Public Health, Office of Academic Affairs, Physician Assistant Program - Administrative. The Office of Academic Affairs (OAA) supports SMPH by overseeing admissions programs, curricular oversight, student services, and diversity initiatives across the statewide campus. It also ensures national accreditation requirements and compliance with health system, school, campus, and legislative policies. Mission: educate health care professionals with emphasis on primary health care for diverse populations.

Starting hourly rate: $22.31, negotiable based on experience and qualifications. Benefits include vacation, holidays, sick leave, insurance options, and retirement plans. See campus benefits webpage and SMPH University Staff Benefits Flyer for more information.

• At least one year of professional administrative support experience
• Proficient use of Microsoft Suite
• Excellent written and oral communication skills

• Experience in higher education
• Experience working with students
• Experience with scheduling, maintaining records, and organizing events or meetings
• Experience using Workday

High School Diploma preferred minimum.

To apply, use the Apply Now options for current or non-current employees. You will be prompted to upload documents:

• Cover Letter
• Resume

Note:

Only one attachment field is available. Upload all documents in that field. Applications should detail training and experience related to required and preferred qualifications. Finalists will be contacted for next steps. References may be requested. All applicants will be notified after the search is complete.

University sponsorship is not available for this position, including transfers and TN visas. The selected applicant must ensure ongoing work eligibility in the United States by the effective date of appointment.

Beth Miller, bmiller
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Diversity is a source of strength and UW–Madison values contributions from all backgrounds. We are an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or veteran status. For more information, visit the Human Resources Workplace Poster website. To request disability or pregnancy-related accommodations, contact the Divisional Disability Representative (DDR).

Employment may require a criminal background check and references may be queried regarding misconduct. The UW System will release the identity of the successful candidate; additional posting requirements may apply. The Annual Security and Fire Safety Report contains campus safety policies and statistics; paper copies are available upon request.